SUMMARY OF MINUTES OF REGULAR MONTHLY MEETING
VILLAGE OF AVOCA BOARD OF TRUSTEES – AVOCA, NE 68307
Date: Monday, November 13, 2017
Present: Ehmke, Kirchhoff, Lehn, Moses, Staack and Clerk, Kirchhoff
Guest: Lehn
There were five board members and one guest was present. The meeting was brought to order at 6:00 pm by Chairman, Ehmke and reminded all in attendance of the Open Meetings Act posted on the wall.
The Minutes of the October 9, 2017, were submitted for approval. A motion was made to approve the minutes followed by a second and all present voted ayes.
The Treasurer’s Report was submitted for approval. A motion was made to approve the Treasurer’s report and all present voted ayes.
Guest/Reports:
From the Fire Department - New paperwork was submitted to the fire marshal office for burning of Incontro house. The fire department will not be having the soup dinner and Santa’s visit this year.
After discussion, it was decided that the Board would be hosting Santa Claus this year. It will be held at the Town Hall on Saturday, December 23, 2017. Santa will arrive by fire truck and will be visiting with kids from 1:00 – 2:30 pm. There will be cookies and other goodies provided by the Board. Donations will be accepted to help with the cost. There will be no drawings for gifts or raffle sales for turkeys and hams.
Kirchhoff reported from the Library Board that they helped with the Halloween party. They felt their taco dinner was success and thank everyone who attended. The Library will NOT be open on Saturday, December 23. A work day is in the plans for January to get books posted and out on the shelves.
Harms with Viaero Wireless was not present.
Old Business:
Properties: Incontro property is ready for burning.
The Clerk visited with the Attorney and discussed several properties for cleaning up and the burn request for Incontro property. Also discussed was the current way shut off notices are being sent out for utility bills. He felt there is no need to make another contact with the resident after the notice is sent and that the Village may shut off without additional contacting. Payments should be made to the bank or at the office and not to the person shutting off water. The attendance of Trustees is covered under state regulations, action may be taken if missed five consecutive meetings.
Utility Bills – There were 8 shut off notices mailed. One has been shut off, 1 continues to be off, working on one and the rest were paid.
Additional work was done at the fire reservoir. Parts were ordered and then discovered the problem was with the wiring.
New Business:
Street Superintendent Certification was completed. The Clerk is working with JEO for the Street Budget. It was discussed to add House Street between the bridge and 132nd Street on the One Year Plan. Speeding on Garfield Street was also discussed. Verification will be needed and handicap/no parking area marked by the park.
Candidate Filing for 2018 – Three positions. Incumbents have until July 15 and any others till August 1, 2018.
Clerk Questions or Correspondence:
A letter from TEAM for meeting was read – no interest by Board.
Miscellaneous:
The Clerk will verify $5000 motor with Keene.
Lehn attended the Risk Assessment meeting on October 28 and reported their discussions of the different areas covered such as tornados, chlorine leaks, etc.
Trustee Reports:
Water/Staack: Nothing to report.
Sewer/Kirchhoff: Nothing to report.
Finance/Lehn: Nothing to report.
Parks/Moses: Park restrooms are off and winterized.
Street/Ehmke: Chains have been put on the tractor. Lights will be put up Thanksgiving weekend. Generator was checked by Keene.
A motion was made and seconded to approve the payments of the bills for November. All present board members voted and the following bills will be paid:
General: Kirchhoff - $583.93; Moses - $127.45; Windstream - $123308; Columbus Telegram - $30.55; One-Call Concepts - $5.31; Office Depot - $267.87
Sewer: Keene - $827.86; Kirchhoff - $85.15; GO Bond - $758.42; Tri-State Pumping - $25; Postmaster - $49
Water: Keene - $151.21; Kirchhoff - $85.15; Sewer Account - $3113.07; Rural Water Dist #3 - $1187.40; Water Loan Repay - $2200; NE Department of Revenue - $356.61; NE Public Health Environmental Lab - $22; Ehmke - $60.96; Kerns Excavating Comp - $848.10
Street: Ehmke - $227.18; Stutheit Implement Co - $263.55; Meeske Ace Hardware - $89.06; Moses - $38.78
Community Improvement: Antes - $55
Security Deposit: Longman -$100
Library/Sign: Bose - $57.99
A motion was made and seconded to adjourn the meeting. The present board members voted ayes and the meeting were adjourned by Chairman at 7:47 pm. The next meeting of the Avoca Village Board will be held onMonday, December 11, 2017 at 6:00 pm at the Village office at 609 House Street. Minutes are submitted by Marilyn Kirchhoff, Village Clerk/Treasurer.