217 Tefft St, Avoca, NE 68307
(402) 275-3757

Village Clerk: Marilyn Kirchhoff
 

SUMMARY OF MINUTES OF REGULAR MONTHLY MEETING

VILLAGE OF AVOCA BOARD OF TRUSTEES – AVOCA, NE  68307

Date:  Monday, August 9, 2021

Present:  Ehmke, Lehn, Mosses, Kirchhoff and Clerk, Kirchhoff

Absent:  Clark                         Guest:  Giess

Four board members, one guest and Clerk were present with one board member absent.  Attendance was noted by the Clerk and the Board recited the Pledge of Allegiance to begin the meeting.  The meeting was brought to order at 6:00 pm by the Chairman and reminded all in attendance of the Open Meetings Act posted on the wall.

            The Minutes of the July 12, 2021, were submitted for approval.  A motion was made to approve the minutes followed by a second.  Roll call vote:  Clark – absent; Ehmke, Kirchhoff, Lehn and Moses all yea. 

            The Treasurer’s Report for approval.  A motion was made and seconded to approve the report.    Roll call vote:  Clark – absent; Ehmke, Kirchhoff, Lehn and Moses all yea. 

Guest/Reports:

            Fire department was not present to report and there has been no communication with the Board regarding plans for Quack Off, (liquor permit, open containers or street closings).

            Library Board was not present but sent a letter.  The letter reports that if anyone wishes to check out books, they are to contact Nancy Bose at 402-275-3466.  They will not be opening the library at this time and will wait till after school starts and the new round of virus slows down.  They’ve been busy regrouping and reorganizing.  The garbage can was mentioned in their letter, this needs to be taken to the alley regardless if it is full or only small amount.  Also, the basement storage will be revisited as the Village needs space for paperwork that must be kept for 10 years.

            Keene did not leave a report but is looking into grant information.

Old Business:

            Properties:  The Attorney has made contact with Straw and is checking with the bank and county to find out ownership.

            Utility Bills – There were 10 shut off notices mailed, 4 remains unpaid.  One leak was noted on reading meters.  One will be shut off as to status of vacancy is unsure.

            Pending work to be done:

Tractor Shed work will be done.

                        Concrete work has not been corrected and the bill still not received.

                        Stop signs needed?  The Board will be taking a survey for the need of additional stop signs as several intersections to see about slowing traffic down as speed bumps is not a favorable decision.

                        Street work has been completed, and a map is still needed, as well as painting of parking spaces on House Street and a handicap space by the Post Office.

New Business:

            Working on the 1&6 Year Road Plan – no additions to be added.

            Snow Removal was discussed.  After discussion, it was decided that there have been no problems or complaints received so the removal will remain the same.  A motion was made and seconded to leave the snow removal as it has been done in the past.  Upon a roll call vote of Trustees:  Clark – absent; Ehmke- yea; Kirchhoff – yea; Lehn – yea; Moses – yea.  The Board is only authorizing snow removal work to be done by a few people.  Anyone Not authorized, will be responsible for any street, personal or Village property damage and will be billed for cost of the damage done.  Discussion for snow removal for sidewalks was also discussed and Moses said he would continue as done in the past.  A motion was made and seconded for Moses to continue with the sidewalk snow removal.  Upon a roll call vote of Trustees:  Clark – absent; Ehmke- yea; Kirchhoff – yea; Lehn – yea; Moses – abstain.

Clerk Questions or Correspondence:

            The Clerk discussed with the Board to increase the amount transferred to the Sewer Reserve account.  At this time, it will remain as is. 

            Area around the flag pole by the office has been done by Richard Hoback and it is looking great.  It is greatly appreciated by all. 

            Discussed Santa coming to Avoca this year.  The event is set for Saturday, December 18.  The Board will be serving soup and goodies and treat sacks will be given to the kids 

            The Clerk informed the Board that she is still recovering from carpal tunnel surgery and had help the past few weeks from her daughters in getting paperwork done.  A motion was made and seconded to pay them for their time. Upon a roll call vote of Trustees:  Clark – absent; Ehmke- yea; Kirchhoff – yea; Lehn – yea; Moses – yea.  Payment will be made.

           

Trustee Reports:

Water/Clark:  Absent.

Sewer/Kirchhoff:   Nothing to report.

Finance/Lehn: Nothing to report.

            Parks/Moses:  Will be spraying weeds in the park again.

Street/Ehmke:  Nothing to report except for the work done on streets.

Miscellaneous:

Discussion of bills to be paid for August:   A motion was made and seconded to approve payment for Ehmke.  Upon a roll call vote of Trustees:  Clark – absent; Ehmke- abstain; Kirchhoff – yea; Lehn – yea; Moses – yea.  A motion was made and seconded to approve payment for Moses.  Upon a roll call vote of Trustees:  Clark – absent; Ehmke- yea; Kirchhoff – yea; Lehn – yea; Moses – abstain.    A motion was made and seconded to approve payment for the automatic bills.   Upon a roll call vote of Trustees:  Clark – absent; Ehmke- yea; Kirchhoff – yea; Lehn – yea; Moses – yea.  A motion was made and seconded to approve the payment of the remaining bills for August.   Upon a roll call vote of Trustees:  Clark – absent; Ehmke- yea; Kirchhoff – yea; Lehn – yea; Moses – yea. 

The following bills were approved for payment:   

General:  Kirchhoff - $719.13; Windstream Nebraska - $125.03; Lincoln Journal Star - $120.70; Intuit - $8.44; Hauschild - $1017.00; Moses - $193.93; NE Municipal Clerks’ Association - $20; League of NE Municipalities - $295; Avoca Rural Fire District No 5 - $4501.94

Sewer Account:  Keene - $1274.83; Kirchhoff - $129.29; Midwest Laboratories - $190.83; Tri-State Pumping LLC - $347.88; Meeske Hardware - $50.14; Sewer Reserve - $100  

Water Account:  Keene - $604.89; Kirchhoff - $129.29; Sewer Account - $3224.42; Rural Water Dist. #3 - $1397.50; NE Department of Revenue - $472.65; NE Public Health Environmental Lab - $225.00; Postmaster - $55; Weeping Water Express Lane - $3.38; Water Loan Repay - $2000.00; Water Reserve - $1600.00   

Street Account:  Ehmke - $277.98; Ron’s Auto & Tire Repair - $40.86, correction; Meeske Hardware - $221.53; Hauschild Construction - $71.25

Community Improvement Account:  Avoca Volunteer Fire Department - $301.55, replace lost check

KENO:  Avoca Volunteer Fire Department - $200.00, replace lost check

Automatic Payments:  Black Hills Energy - $15.34

 OPPD – General - $337.61; Water - $33.74; Sewer - $498.58; Street - $679.07

A motion was made and seconded to adjourn the meeting. Upon a roll call vote of Trustees:  Clark – absent; Ehmke- yea; Kirchhoff – yea; Lehn – yea; Moses – yea.  The meeting was adjourned by Chairman at 7:43 pm.  The next meeting of the Avoca Village Board will be held on Monday, September 13, 2021, at 6:00 pm at the Village office at 609 House Street.  Minutes are submitted by Marilyn Kirchhoff, Village Clerk/Treasurer.

 
 

SUMMARY OF MINUTES OF REGULAR MONTHLY MEETING

VILLAGE OF AVOCA BOARD OF TRUSTEES – AVOCA, NE  68307

Date:  Monday, July 12, 2021

Present:  Ehmke, Lehn, Mosses, Kirchhoff, Clark and Clerk, Kirchhoff

All board members and Clerk were present.  Attendance was noted by the Clerk and the Board recited the Pledge of Allegiance to begin the meeting.  The meeting was brought to order at 6:00 pm by the Chairman and reminded all in attendance of the Open Meetings Act posted on the wall.

            The Minutes of the June 14, 2021, were submitted for approval.  A motion was made to approve the minutes followed by a second.  Roll call vote:  Clark, Ehmke, Kirchhoff, Lehn and Moses all yea. 

            The Minutes of the Special meeting held June 30, 2021, were submitted for approval.  A motion was made and seconded to approve.  Roll call vote:  Clark – abstain; Ehmke, Kirchhoff, Lehn and Moses all yea.

            The Treasurer’s Report for approval.  A motion was made and seconded to approve the report.    Roll call vote:  Clark, Ehmke, Kirchhoff, Lehn and Moses all yea. 

Guest/Reports:

            Fire department was not present to report.

            Library Board did not submit report.  The Clerk discussed with the Board comments from people as to when the library will reopen, the garbage can must be taken to the alley and storage space in basement is limited for Village use.  A letter will be sent.    

            Keene on vacation.

Old Business:

            Properties:  Nothing received from attorney.

            Utility Bills – There were 10 shut off notices mailed, 4 remains unpaid.  Twp leaks were noted on reading meters.  High usage reads for several, Keene will check when returns.

            Pending work to be done:

Tractor Shed work will be done.

                        Water meter at fire department activated, check on second meter.

                        Concrete work has not been corrected and the bill still not received.

                        Still researching need for stop signs and/or speed bump.

New Business:

Street work to be done – no information received. 

Trees and limbs in park need to be cleaned up and trees along street will need trimming as well. 

Clerk Questions or Correspondence:

            Correspondence received:

                        Letter from the state regarding water well Notice of Violation of resident.

                        Note of awful smell received was from the elevator.

            Reports submitted/complete:

                        Mile Lane report submitted.

                        Interlocal Agreement with the County completed.

                        Application submitted for American Rescue Plan Act funds.

           

Trustee Reports:

Water/Clark:  Nothing to report.

Sewer/Kirchhoff:   Nothing to report.

Finance/Lehn: Nothing to report.

            Parks/Moses:  Cleanup in park from storm.

Street/Ehmke:  Nothing to report.

Miscellaneous:

Discussion of bills to be paid for July:   A motion was made and seconded to approve payment for Ehmke, upon roll call vote: Clark, Kirchhoff, Lehn and Moses yea and Ehmke abstain vote.  A motion was made and seconded to approve payment for Moses, upon a roll call vote: Clark, Ehmke, Kirchhoff, Lehn yea and Moses abstain vote.  A motion was made and seconded to approve payment for the automatic bills and upon a roll call vote: Clark, Ehmke, Kirchhoff, Lehn and Moses all voted yea.  A motion was made and seconded to approve the payment of the remaining bills for July.  Upon a roll call vote, Clark, Ehmke, Kirchhoff, Lehn and Moses all voted yea to pay the remaining monthly bills. 

The following bills were approved for payment:   

General:  Kirchhoff - $719.13; Windstream Nebraska - $127.26; Lincoln Journal Star - $38.38; Intuit - $9.61; Office Depot - $119.10; Hauschild - $1017.00; Moses - $245.66

Sewer Account:  Keene - $1255.06; Kirchhoff - $129.29; Tri-State Pumping LLC - $1190.38; USABlue Book - $47.35; MARC - $646.86 Sewer Reserve - $100  

Water Account:  Keene - $574.50; Kirchhoff - $129.29; Sewer Account - $2491.76; Rural Water Dist. #3 - $1642.50; NE Department of Revenue - $355.54; NE Public Health Environmental Lab - $15; Wipf - $48.30 Water Reserve - $1600.00   

Street Account:  Ehmke - $161.62; Moses - $12.92

Community Improvement Account:  Papillion Sanitation - $1078.75

Security Deposit Account:  Beckman - $100; Neumeister - $100

Automatic Payments:  Black Hills Energy - $16.16

 OPPD – General - $298.13; Water - $34.25; Sewer - $482.79; Street - $713.92

A motion was made and seconded to adjourn the meeting.  Upon roll call, Clark, Ehmke, Kirchhoff, Lehn and Moses all voted yea and the meeting was adjourned by Chairman at 6.57 pm.  The next meeting of the Avoca Village Board will be held on Monday, August 9, 2021, at 6:00 pm at the Village office at 609 House Street.  Minutes are submitted by Marilyn Kirchhoff, Village Clerk/Treasurer.

MINUTES OF AVOCA VILLAGE BOARD OF TRUSTEES – SPECIAL MEETING

DATE:  Wednesday, June 30, 2021

PRESENT:  Harold Ehmke, Chris Lehn, Rich Moses, Marianna Kirchhoff and Clerk, Marilyn Kirchhoff

ABSENT:  John Clark

OTHERS: 

The Special Meeting of the Board of Trustees on Wednesday, June 30, 2021, was brought to order at 6:00 pm by Chairman, Harold Ehmke.  Four Board members and Clerk were present and one absent.   Attendance was noted by Clerk and the Pledge of Allegiance was recited.  Chairman Ehmke reminded everyone of the Open Meetings Act posted on the wall.

The only item on the agenda was the American Rescue Plan Act Coronavirus Local Fiscal Recovery Fund Non-Entitlement Units of Local Government Application.  The Clerk presented the Board of Trustees with information collected over the past few weeks regarding the funds. Information was received from:

                Webinars attended by the Clerk as well as received emails

                Discussion with Richard Burch, Midwest Assistant Program, Representative

                Discussion with Jerry Stilmock, Attorney for the Village of Avoca

On June 17, a letter was sent out with an application that must be returned by July 2, to either Request allocation of local fiscal recovery funds or Decline funding.

The information that the Clerk receives continues to be updated, almost daily.  This includes exactly what the funds can and cannot be used for.  If the funds are requested and not used completely, the balance can be transferred back.  After a discussion, a Motion was made by Trustee Kirchhoff, to authorize approval for the Chairman Ehmke, to apply for the federal funding.  This motion was seconded by Trustee Moses.  A roll call vote:  Clark – absent; Ehmke – yea; Kirchhoff – yea; Lehn – yea; Moses – yea. 

The Clerk then gave information that it was advised to have the money transferred to an account that was already set up with automatic transfers with the state, such as the General or Street funds.  Other information received was suggested that a separate account be set up to keep the funds all in one location and make it easier for any audit that may be needed.  A motion was made by Trustee Lehn, to set up a separate checking account.  This motion was seconded by Trustee Kirchhoff.  A roll call vote:  Clark – absent; Ehmke – yea; Kirchhoff – yea; Lehn – yea; Moses – yea.

The forms were submitted for signatures.  The Clerk will submit the application and other signature forms on-line, Thursday, July 1 and will submit the signed forms to the bank for setting up a new account.

There was no further discussion regarding the Recovery Funds and a motion was made by Trustee Lehn, to adjourn the meeting.  The motion was seconded by Trustee Kirchhoff.  A roll call vote:  Clark – absent; Ehmke – yea; Kirchhoff – yea; Lehn – yea; Moses – yea.  The meeting was adjourned at 6:25 pm. 

The next scheduled regular meeting of the Village Board of Trustees will be Monday, July 12, 2021 at 6:00 pm at the Village Office, 609 House Street.  The minutes of the Special Meeting of the Village Board of Trustees for the Village of Avoca are submitted by Marilyn Kirchhoff, Village Clerk/Treasurer.

 
 

SUMMARY OF MINUTES OF REGULAR MONTHLY MEETING

VILLAGE OF AVOCA BOARD OF TRUSTEES – AVOCA, NE  68307

Date:  Monday, June 14, 2021

Present:  Ehmke, Lehn, Mosses, Kirchhoff, Clark and Clerk, Kirchhoff

Absent: 

Guests:  Keene, Kirchhoff, Cribbs, Dowling, Cruzes

All board members and six guests and Clerk were present.  Attendance was noted by the Clerk and the Board recited the Pledge of Allegiance to begin the meeting.  The meeting was brought to order at 6:00 pm by the Chairman and reminded all in attendance of the Open Meetings Act posted on the wall.

            The Minutes of the May 10, 2021, were submitted for approval.  A motion was made to approve the minutes followed by a second and upon roll call vote, all voted yea.

            The Treasurer’s Report for approval.  A motion was made and seconded to approve the report and upon a roll call vote, all voted yea. 

Guest/Reports:

            A group was present to discuss the traffic coming into and leaving Avoca at high speeds, noting that this was a factor with a school bus hitting a dog. There was a discussion as to options such as a speed bump, which could be done.  Another option was to place 4-way stops at the intersection.  It was also discussed that speeding is a problem throughout and every entrance into Avoca has this same problem.  The clerk will do further checking with the County and JEO to see if this would be an option that could be done at every entrance as well as checking with the sheriff office.  There are speed limits that need to be observed as well as other traffic violations such as driving the wrong way on House Street between Garfield and Tefft and parking incorrectly and under age children driving.

            There was a discussion for a building permit for a new house.  A motion was made and seconded to approve the building permit with final layout approval by the County and upon a roll call vote, all voted yea.   

Fire department reported that seven people attended the fire school.  They are working on ideas for further interaction events with the community, French Toast Feed in July.  There was concern regarding a cracked pipe at the pump house and the house that was previously reported to be burned will now be torn down.  The water meter is not hooked up yet.

            Library Board has not given an update as to when they will reopen but should be meeting soon to discuss this.    

            Keene told the Board that he has been working on things, such as the meter, at the chlorine building.  He has agreed to be the one to notify for locating from Diggers Hot line.  A motion was made to pay Keene $100 per locate.  The motion was seconded and upon a roll call vote, all voted yea.  Test kits were given to board members to fill and return to the office so they can be submitted for lead and copper testing.  He will be on vacation in July.

Old Business:

            Discussed the valve box that was covered when recent concrete work was done.  There are a few things that need to be corrected.  A motion was made and seconded to hold the payment for the work done till corrections are made and a written bill is submitted.  Upon a roll call vote, all voted yea.

            Properties:  Nothing received from attorney.

            Utility Bills – There were 11 shut off notices mailed, 4 remains unpaid.  One leak was noted on reading meters.  

            Pending work to be done:

Tractor Shed work will be done and will try to have done by next meeting.

                        Water meter at fire department – not completed.

New Business:

            Street work to be done – a map will be marked when discussing with the contractor as well as marking parking lines.

           

Clerk Questions or Correspondence:

            Mile Lane report completed for submission.

            Interlocal Agreement with the County for the recycle container was signed.

            Note will be added to newsletter about office hours and dropping off water payments.

            Requested work hours to be submitted before noon on meeting day for pay checks to be processed and written.

Trustee Reports:

Water/Clark:  Nothing to report.

Sewer/Kirchhoff:   Nothing to report.

Finance/Lehn: Nothing to report.

            Parks/Moses:  Restrooms are opened.  The Clerk asked that the swing set be checked.

Street/Ehmke:  Nothing to report.

Miscellaneous:

Discussion of bills to be paid for June:   A motion was made and seconded to approve payment for Ehmke, upon roll call vote: four yea and Ehmke abstain vote.  A motion was made and seconded to approve payment for Moses, upon a roll call vote: four yea and Moses abstain vote.  A motion was made and seconded to approve payment for Clark, upon a roll call vote:  four yea and Clark abstain.  A motion was made and seconded to approve payment for Kirchhoff, upon a roll call vote: four yea and Kirchhoff abstain vote.  A motion was made and seconded to approve payment for Lehn, upon a roll call vote: four yea and Lehn abstain vote.  A motion was made and seconded to approve payment for the automatic bills and upon a roll call vote, all voted yea.  A motion was made and seconded to approve the payment of the remaining bills for June.  Upon a roll call vote, all voted yea to pay the remaining monthly bills. 

The following bills were approved for payment:   

General:  Ehmke - $135; Clark - $90; Kirchhoff - $60; Lehn - $90; Moses - $258.07; Kirchhoff - $;1194.38; Windstream Nebraska - $124.55; Intuit - $6.33; Office Depot - $144.11; Hauschild - $1016.00; US Treasury - $1696.46  

Sewer Account:  Keene - $1478.20; Kirchhoff - $129.29; Midwest Laboratories - $20.00; Tri-State Pumping LLC - $347.88; Meeske Hardware - $50.65; USABlue Book - $433.26; Badger Meter - $390; Sewer Reserve - $100  

Water Account:  Keene - $592.14; Kirchhoff - $129.29; Sewer Account - $2743.51; Rural Water Dist. #3 - $1290.00; NE Department of Revenue - $383.37; Postmaster - $55; Badger Meter - $390; Water Reserve - $2600.00   

Street Account:  Ehmke - $206.86; Ron’s Auto & Tire Repair - $10.86; Moses - $206.86

Automatic Payments:  Black Hills Energy - $66.11

 OPPD – General - $268.07; Water - $37.11; Sewer - $451.46; Street - $757.40

A motion was made and seconded to adjourn the meeting.  Upon roll call, all voted yea and the meeting was adjourned by Chairman at 7:30 pm.  The next meeting of the Avoca Village Board will be held on Monday, July 12, 2021, at 6:00 pm at the Village office at 609 House Street.  Minutes are submitted by Marilyn Kirchhoff, Village Clerk/Treasurer.

 
 

SUMMARY OF MINUTES OF REGULAR MONTHLY MEETING

VILLAGE OF AVOCA BOARD OF TRUSTEES – AVOCA, NE  68307

Date:  Monday, May 10, 2021

Present:  Ehmke, Lehn, Mosses, Clark and Clerk, Kirchhoff

Absent:  Kirchhoff

Guests:  Hensley, Donnelson, Jones, Nielsen, Lowman

Four board members, five guests and Clerk were present and one absent.  Attendance was noted by the Clerk and the Board recited the Pledge of Allegiance to begin the meeting.  The members were separated and kept the 6 feet distance.  The meeting was brought to order at 6:00 pm by the Chairman and reminded all in attendance of the Open Meetings Act posted on the wall.

            The Minutes of the April 12, 2021, were submitted for approval.  A motion was made to approve the minutes followed by a second and upon roll call vote, four voted yea and one absent.

            The Treasurer’s Report for approval.  A motion was made and seconded to approve the report and upon a roll call vote, four voted yea and one absent. 

Guest/Reports:

Fire department reported they have been doing some training and there will be seven members attending fire school.  Plans are being made for the Quack-Off for September 25, a dance will be added.  The water meter has not been installed.   

            Library Board has not given an update.    

            Keene was not present and did not submit a report.

            Hensley reported to the Board that the Downhome Saloon will be having a street dance on July 10 in front of their building and would like to close the street off from House to the alley.  They will have the grill going and serving food with family time around 4 or 5:00 and after 8:00 will be for 21 and over.  A motion was made and seconded to allow the closing of the street for the dance and upon a roll call, votes were four yea and one absent. 

            Doug Donnelson from the Nebraska State Fire Marshal Agency was present to discuss the need for calling in before digging and the need for Avoca to respond to the tickets electronically.  The Clerk will discuss with Keene to be person of contact or will look into a third party and will get the electronic response set up.

Old Business:

            Properties:  Nothing received from attorney.

            Utility Bills – There were 6 shut off notices mailed, 2 remains unpaid.  

            Pending work to be done:

Concrete work – to be done shortly.

Tractor Shed work will be done and will try to have done by next meeting.

                        Water meter at fire department – not completed.

New Business:

            The Board discussed the needed work to be done on streets this year and will draw up a map for the areas in need and will get the parking lines repainted.

            Information for a fence was discussed for a new owner.

           

Clerk Questions or Correspondence:

            New W-4 forms are available for the Trustees.

            The mowing needs to be checked to be sure all areas are being done.

           

Trustee Reports:

Water/Clark:  Nothing to report.

Sewer/Kirchhoff:   Absent.

Finance/Lehn: Nothing to report.

            Parks/Moses:  Restrooms will be opened.

Street/Ehmke:  Work was done on the brush pile and will be doing some shredding.

Miscellaneous:

Discussion of bills to be paid for May:   A motion was made and seconded to approve payment for Ehmke, upon roll call vote: three yea, one absent and Ehmke abstain vote.  A motion was made and seconded to approve payment for Moses, upon a roll call vote: three yea, one absent and Moses abstain vote.  A motion was made and seconded to approve payment for the automatic bills and upon a roll call vote, three voted yea and one absent.  A motion was made and seconded to approve the payment of the remaining bills.  Upon a roll call vote, three voted yea and one absent to pay the remaining monthly bills. 

The following bills were approved for payment:   

General:  Kirchhoff - $1243.59; Windstream Nebraska - $124.52; Lincoln Journal Star - $17.68;  Intuit - $6.33; Office Depot - $34.16; Hauschild - $1016.00; Southeast Area Clerks’ Association - $20

Sewer Account:  Keene - $1096.80; Kirchhoff - $129.29; Midwest Laboratories - $167.83; Postmaster - $55; Tri-State Pumping LLC - $367.88; Meeske Hardware - $32.20; Sewer Reserve - $100  

Water Account:  Keene - $390.51; Kirchhoff - $129.29; Sewer Account - $3019.10; Rural Water Dist. #3 - $1180.00; NE Department of Revenue - $409.27; Weeping Water Express Lane - $1.69; Security Deposit Account - $150; Water Reserve - $3100   

Street Account:  Ehmke - $58.18; Hauschild Construction - $42.50

Community Improvement:  M&S Recycling - $131.50; Ehmke - $90.50; Moses - $103.44

Automatic Payments:  Black Hills Energy - $78.57

 OPPD – General - $269.54; Water - $41.64; Sewer - $469.76; Street - $786.98

A motion was made and seconded to adjourn the meeting.  Upon roll call, four voted yea and one absent; and the meeting was adjourned by Chairman at 7:24 pm.  The next meeting of the Avoca Village Board will be held on Monday, June 14, 2021, at 6:00 pm at the Village office at 609 House Street.  Minutes are submitted by Marilyn Kirchhoff, Village Clerk/Treasurer.

 
 
 

SUMMARY OF MINUTES OF REGULAR MONTHLY MEETING

VILLAGE OF AVOCA BOARD OF TRUSTEES – AVOCA, NE  68307

Date:  Monday, January 11, 2021

Present:  Ehmke, Kirchhoff, Lehn, Mosses, Clark and Clerk, Kirchhoff

Guest:  Keene

All board members, Clerk and Keene were present.  Attendance was noted by the Clerk and the Board recited the Pledge of Allegiance to begin the meeting.  The members were separated and kept the 6 feet distance.  The meeting was brought to order at 6:00 pm by the Chairman and reminded all in attendance of the Open Meetings Act posted on the wall.

The Minutes of the December 14, 2020, were submitted for approval.  A motion was made to approve the minutes followed by a second and upon roll call all voted yea.

The Treasurer’s Report for November was submitted for approval.  A motion was made and seconded to approve the report and upon a roll call vote all voted yea.  A motion was made and seconded to approve the report for December and upon a roll call vote all voted yea. 

Guest/Reports:

Fire department had nothing to report.  Clark mentioned he resigned from the department and Moses will soon be retiring.  It is unsure who will give an update to the Board.

            Library Board has not given an update.    

            Keene reported that the leak in the alley has been repaired and a tracer wire was put in place for future use.  The flow has gone down substantially.  Rural Water Association had completed a reading which was misread but has been corrected.  He then discussed with the Board for a raise.  After discussion, a motion was made and seconded for the Water Operator wages to be increased by $250 and for the Wastewater Operator to also be increased by $250 per month.  Upon a roll call vote all voted yea.  The travel life at the sewer plant will need work done and Keene will look into insulation for the chlorine building.

  

Old Business:

            There is currently nothing pending with the attorney.

            Utility Bills – There were 15 shut off notices mailed, 8 have made payments and 7 remain unpaid.  The meter is reporting a resident and main leak.  Nothing has been done yet to install water meter at the fire department.

            The new recycle container has been brought in.  The old one will be removed shortly.  The contract was discussed with the Board and the Clerk will complete and return it to Papillion Sanitation.

            Still waiting for concrete work and tractor shed to be completed.

            The Ordinance to change the hours of operation for the bar was discussed.  Trustee Lehn introduced the prepared Ordinance providing for hours of sale of alcoholic beverages in the Village limits to 2:00 am.  The motion was seconded by Trustee Moses and upon a roll call vote, all voted yea.  Trustee Lehn moved that the statutory rule requiring reading on three different days be suspended.  Trustee Moses seconded the motion to suspend the rules and upon a roll call on the motion, all Trustees voted yea.

New Business:

            Appointment for the Village Accountant.  A motion was made to reappoint Melinda Clarke, CPA, as the Village Accountant.  The motion was seconded and upon a roll call vote all voted yea. 

            The Trustees have concerns with several properties, the regulations for trimming trees and mowing lawns and would like to discuss these with Jerry Stilmock at the February meeting before reappointing for attorney for 2021.  The Clerk will take new photos of properties.

            Wages:

             The Chairman receives $45 per meeting and Trustees receive $30 per meeting.  This will remain the same for 2021.

                        A motion was made to increase the hourly wage to $16 for work done.  The motion was seconded and upon a roll call vote 2 voted yea, 2 voted nay and 1 abstained.  Motion died.  A motion was then made to increase the hourly wage to $14 for work done.  The motion was seconded and upon a roll call vote 3 voted yea and 2 voted nay.  Motion passed.

            Mileage will remain at $ .575 per mile.

            The wages were previously discussed for the Water and Wastewater Operator.

            A motion was made to increase the wages of the Village Clerk/Treasurer (60 hours monthly) and Utility Clerk (20 hours monthly) to $14 per hour.  The motion was seconded and upon a roll call vote all voted yea.

            There have been several complaints received about the parked cars not getting far enough off the road and even bikes left on streets.

           

Clerk Questions or Correspondence:

            The Audit Waiver for 2019-2020 has been submitted to the state.

            The W-2s and other tax forms have been prepared and delivered.

            A request was received from the Scarlet Hotel – room naming.  The Clerk is going through the Centennial book and will provide information regarding events, history and “famous” people of Avoca.

            The computers in the office need to be updated.  It was suggested that both be updated on to one laptop.  The Clerk will work with QTeq of Lincoln.

Trustee Reports:

Water/Clark:  Nothing to report.

Sewer/Kirchhoff:  Nothing to report.

Finance/Lehn: Nothing to report.

            Parks/Moses:  Nothing to report.

Street/Ehmke:  Nothing to report.

Discussion of bills to be paid for January:   A motion was made and seconded to approve payment for Ehmke, upon roll call four yea and Ehmke abstain vote.  A motion was made and seconded to approve payment for Moses; upon roll call four yea and Moses abstain vote.  A motion was made and seconded to approve payment of the monthly bills as listed; upon a roll call vote all votes yea.  A motion was made and seconded to approve payment of the automatic bills; upon a roll call vote, all voted yea. 

The following bills were approved for payment: 

General:  Kirchhoff - $648.18; Windstream Nebraska - $125.28; One Call Concept - $10.39; Intuit - $8.44; Office Depot - $34.16; NE Dept of Revenue - $189.09; Clarke - $2000

Sewer Account:  Keene - $894.98; Kirchhoff - $89.95; Postmaster - $55; Meeske Hardware - $15.38

Water Account:  Keene - $159.63; Kirchhoff - $89.95; Sewer Account - $2888.96; Rural Water Dist. #3 - $3457.50; NE Department of Revenue - $409.97; NE Public Health Environmental Lab - $185; NE Rural Water Association - $100; Seay - $120; Kerns Excavating Co - $2500  

Street Account:  Ehmke - $459.90; Moses - $297.18; R & R Wilson Trucking LLC - $1133.20

Community Improvement Account:  Antes - $55; Papillion Sanitation - $1138.20

KENO:  Kerns Excavating Co - $2418.70

Automatic Payments:  Black Hills Energy - $99.44

 OPPD – General - $278.80; Water - $53.43; Sewer - $519.15; Street - $827.40

A motion was made and seconded to adjourn the meeting.  Upon roll call, all voted yea; and the meeting was adjourned by Chairman at 8:03 pm.  The next meeting of the Avoca Village Board will be held on Monday, February 8, 2021, at 6:00 pm at the Village office at 609 House Street.  Minutes are submitted by Marilyn Kirchhoff, Village Clerk/Treasurer.

 
 

SUMMARY OF MINUTES OF REGULAR MONTHLY MEETING

VILLAGE OF AVOCA BOARD OF TRUSTEES – AVOCA, NE  68307

Date:  Monday, September 14, 2020

Present:  Ehmke, Kirchhoff, Clark, Lehn, Mosses and Clerk, Kirchhoff

Guests:  Jones, Keene and Clarke      

All board members and clerk were present with three guests.  The members were separated and kept the 6 feet distance.  The meeting was brought to order at 6:00 pm by the Chairman and reminded all in attendance of the Open Meetings Act posted on the wall.

The Minutes of the August 10, 2020, were submitted for approval.  A motion was made to approve the minutes followed by a second and upon roll call all voted ayes.

The Treasurer’s Report was submitted for approval.  A motion was made to accept the report followed by a second of the motion and upon roll call, all voted ayes.

Guest/Reports:

            Fire Department discussed plans to burn the house at 721 House Street after everything is cleared.   A motion was made and seconded by the Board for approval of the burn after clearance from the Fire Marshall and upon a roll call vote; all Trustees voted ayes for burn approval.  The department has gotten a new truck.  Quack Off plans are beginning with the idea to move the race to Tefft Street from the tennis court.  A motion was made and seconded to approve the races to be on Tefft Street between the alley and House Street.  Upon a roll call vote, all Trustees voted ayes.  Burn permits may be obtained from Austin Jones.   

Keene reported that he is working with Kerns Excavating to locate and repair the leak in the alley.  Changing the line may affect three shut offs and work will begin as soon as Kerns has an opening in their schedule.

            Kirchhoff had nothing to report from the Library Board.    

            Building permits:  Clark gave the Board information on plans for enclosure at the old car wash.  Other two were not present to discuss.  There is interest in putting up a building if sale goes through which the Board would not have a problem.

            Hensley had discussed with the Clerk to bring back movie night to Avoca.  Jones also gave additional information.  Board is in favor.

Suspended the regular meeting for the Budget Hearing:

Clarke was present to discuss and answer questions with the Board the Budget for 2020-2021 she prepared and shared with the Board.  There were no questions.  A motion was made and seconded for the additional one percent Council/Board approved increase.  Upon roll call vote, all Trustees voted ayes.  A motion was made and seconded to approve and accept the prepared Budget 2020-2021.  Upon roll call vote, all Trustees voted ayes.  A motion was made and seconded to approve the Audit Waiver.  Upon roll call vote, all Trustees voted ayes.

Return to the Regular Meeting:

Old Business:

Utility Bills – There were 9 shut off notices mailed, 5 have not been paid.  The meter is reporting a main leak.  This was final month for summer rates and waiving of late fees and shutting off for unpaid bills.

Three people have looked at the work to be done for concrete by the office and bridge.  Only one bid has been received.  A motion was made and seconded to accept the bid from JSM Concrete.  Upon roll call vote, all Trustees voted ayes.  The bike rack will have to be added after the concrete is set.

            Cleanup Day is Saturday, September 26, 2020.  Additional information was discussed.  No tires will be accepted.  If someone has items to be picked up, they are to contact a Trustee or call the office.  Payment will need to be made prior to pick up if not going to be home the day of the cleanup.

           

New Business:

            The Board resumed their discussion regarding mowing and weeds/trees being trimmed as complaints have been made.  Letters will be sent to five homeowners.  A letter of concern was submitted to the Board from Greenblatt.  They will be working on a new Ordinance to enforce that lawns will be kept mowed to 8 inches as well as regulations for trees to be trimmed and weeds kept under control. 

            Information was received regarding the recycle trailer and the changes to be made by the county.  A note will be sent to have someone from the county to attend the October meeting to discuss options.            

Clerk Questions or Correspondence:

            The Clerk will be participating in a virtual conference 7 days in October and the office will be closed during those times.

            A Veteran’s wall will be added to the office lobby.  A note will be placed in the next What’s Happening asking for information and/or photos of military personnel.

Trustee Reports:

Water/Clark:  Nothing to report.

Sewer/Kirchhoff:  Nothing to report.

Finance/Lehn: Nothing to report.  A culvert was added at end of driveway.

            Parks/Moses:  Nothing to report.

Street/Ehmke:  Nothing to report.

Discussion of bills to be paid for September:   A motion was made and seconded to approve payment for Ehmke, upon roll call three ayes and Ehmke abstain vote.  A motion was made and seconded to approve payment for Moses; upon roll call four ayes and Moses abstain.  A motion was made and seconded to approve payment for Kirchhoff; upon roll call four ayes and Kirchhoff abstain.  A motion was made and seconded to approve payment for Lehn; upon roll call four ayes and Lehn abstain.  A motion was made and seconded to approve payment for Clark; upon roll call vote four ayes and Clark abstain.  A motion was made and seconded to pay the remainder monthly bills as listed along with the automatic bills.  Upon roll call vote, all voted ayes. 

The following bills were approved for payment:  General Account:  Ehmke - $135; Clark - $90; Kirchhoff - $90; Lehn - $90; Moses - $60; Kirchhoff - $627.56; Windstream Nebraska - $123.89; Lincoln Journal Star - $120.34; Intuit - $6.33; Hauschild - $1017; Office Depot - $387.98; US Treasury - $1184.10; Clarke - $1300; NE Dept of Revenue - $162.70; NE Dept of Revenue - $25; League of Nebraska Municipalities - $490

Sewer Account:  Keene - $894.97; Kirchhoff - $89.95; Midwest Laboratories - $11.83; Postmaster - $55

Water Account:  Keene - $159.64; Kirchhoff - $89.95; Sewer Account - $4598.98; Rural Water Dist. #3 - $2382.50; Water Loan Repay Account - $2200.00;  NE Department of Revenue - $690.64; NE Public Health Environmental Lab - $15  

Street Account:  Ehmke - $210.56; Moses - $55.41; Hauschild Construction - $255.65; Hauschild Feeds - $16.95; Meeske Hardware - $36.25

Community Improvement:  Antes - $55; Cash - $100 

Filing Fees:  Sewer - $51.72

Security Deposit:  Water - $55.37; Lowman - $94.63

Automatic Payments:  Black Hills Energy - $21.22

 OPPD – General - $327.71; Water - $33.65; Sewer - $538.65; Street - $686.52

A motion was made and seconded to adjourn the meeting.  Upon roll call, all voted ayes; and the meeting was adjourned by Chairman at 7:38 pm.  The next meeting of the Avoca Village Board will be held on Monday, October 12, 2020, at 6:00 pm at the Village office at 609 House Street.  Minutes are submitted by Marilyn Kirchhoff, Village Clerk/Treasurer.

 
 
 

VILLAGE OF AVOCA BOARD OF TRUSTEES – AVOCA, NE  68307

Date:  Monday, August 10, 2020

Present:  Ehmke, Kirchhoff, Clark, Lehn and Clerk, Kirchhoff

Absent:  Moses                        Guests: 

Four (one late) board members and clerk were present with one absent.  The members were separated and kept the 6 feet distance.  The meeting was brought to order at 6:00 pm by the Chairman and reminded all in attendance of the Open Meetings Act posted on the wall.

The Minutes of the July 13, 2020, were submitted for approval.  A motion was made to approve the minutes followed by a second and upon roll call all voted ayes.

The Treasurer’s Report was submitted for approval.  A motion was made to accept the report followed by a second of the motion and upon roll call, all voted ayes.

Guest/Reports:

            Fire Department is working on tearing down the building at 632 House Street.    

Keene was not present and did not leave a report.

            Kirchhoff had nothing to report from the Library Board.    

Old Business:

Properties:  Nothing to discuss.

Utility Bills – There were 10 shut off notices mailed, 2 have not been paid in full.  The meter is reporting a main leak and one other.  The Clerk checked with other towns/villages to see if they have resumed late charges and shut offs.  Kirchhoff made a motion to go back to charging the late fee and shut off for those not paid beginning with the bill due August 20.  The motion was seconded and all Trustees voted ayes.

Ehmke discussed the concrete work that needs to be done.  There were no bids received by meeting date.

Still waiting on tractor shed work to be completed.

Street repair work should begin within next two weeks or sooner.

The Clerk gave the Trustees information regarding mowing ordinances and regulations.  After a discussion, the Board decided to table this at this time.

The Trustees reviewed an Ordinance of the Village of Avoca, Cass County, Nebraska to amend Title IX: General Provisions: Section 94.02 banned from municipality, of the Code of Ordinances of Avoca, Cass County, Nebraska, providing for ownership and harboring of laying hen chickens in Village limits: to provide for the repeal of conflicting Ordinances or sections; and to provide for an effect date.  A motion was made by Lehn for the Third Reading and Final Passage of Ordinance 2020-02.  Upon roll call Trustees voted:  Clark – absent; Ehmke – aye; Kirchhoff – aye; Lehn – aye; Moses – absent.  Motion carried and Ordinance 2020-02 was approved.  The Ordinance will be posted and copies will be available at the Village Office.

Cleanup Day is set for Saturday, September 26, 2020.  There will be a $5 charge for each appliance as well as a $10 charge per load (truck and trailer are two loads).  Cash or Check payments will be collected at the day/time of the Cleanup.  Clark has agreed to haul appliances.

The Clerk will check with JEO about speed and bumps.

            There is still a problem with a water leak.  The Clerk will check with Keene and Burke regarding normal loss difference and meters.

New Business:

            The LPSNRD Hazard Mitigation Plan Adoption Resolution was submitted to the Board for approval.  A motion was made by Lehn and seconded by Clark to adopt the Resolution as read.  Upon roll call all four Trustees voted ayes to approve, one absent.

            A question regarding sidewalks was brought to the Board.  The Ordinances were reviewed and a check will be made of current sidewalks.  As the Ordinance reads, present sidewalks must be maintained. 

            It was brought to the attention of the Board about a building permit.  Nothing was received through the office but will follow up with the County.

            The Clerk will look into the Water account CD.

Clerk Questions or Correspondence:

            The Wage Report for 2020 was given to the Trustees.

            A questionnaire was received by USDA.  The Clerk will look into Wikipedia for help.

           

Trustee Reports:

Water/Clark:  Nothing to report.

Sewer/Kirchhoff:  Nothing to report.

Finance/Lehn: Nothing to report.

            Parks/Moses:  Absent.

Street/Ehmke:  Nothing to report.

Discussion of bills to be paid for August:   A motion was made and seconded to approve payment for Ehmke, upon roll call three ayes and Ehmke abstain vote.  A motion was made and seconded to approve payment for Moses, upon roll call four ayes and Moses absent.  A motion was made and seconded to pay the remainder monthly bills as listed along with the automatic bills.  Upon roll call vote, all voted ayes. 

The following bills were approved for payment:  General Account:  Kirchhoff - $647.19; Windstream Nebraska - $126.76; Intuit - $8.44; Hauschild - $1017; Meeske Hardware - $43.18; League of Nebraska Municipalities - $264; Avoca Rural Fire Protection District - $6454.51

Sewer Account:  Keene - $894.96; Kirchhoff - $89.95; Tri-State Pumping - $910.38; Meeske Hardware - $54.70; USABlue Book - $349.34; CB Plumbing Services - $658.20

Water Account:  Keene - $159.64; Kirchhoff - $89.95; Sewer Account - $1110.41; Rural Water Dist. #3 - $2152.50; Water Loan Repay Account - $2200.00;  NE Department of Revenue - $137.55; NE Public Health Environmental Lab - $15; Postmaster - $55  

Street Account:  Ehmke - $83.12; Moses - $33.25

Community Improvement:  Antes - $55

Automatic Payments:  Black Hills Energy - $21.22

 OPPD – General - $327.71; Water - $33.84; Sewer - $509.80; Street - $678.93

A motion was made and seconded to adjourn the meeting.  Upon roll call, all voted ayes; and the meeting was adjourned by Chairman at 7:45 pm.  The next meeting of the Avoca Village Board will be held on Monday, September 14, 2020, at 6:00 pm at the Village office at 609 House Street.  Minutes are submitted by Marilyn Kirchhoff, Village Clerk/Treasurer.

 
 

SUMMARY OF MINUTES OF REGULAR MONTHLY MEETING

VILLAGE OF AVOCA BOARD OF TRUSTEES – AVOCA, NE  68307

Date:  Monday, June 8, 2020

Present:  Ehmke, Kirchhoff, Moses, Clark, Lehn and Clerk, Kirchhoff

Absent:  None                          Guests: 

All board members were present.  The members were separated and kept the 6 feet distance with guests observing from the lobby.  The meeting was brought to order at 6:00 pm by the

Chairman and reminded all in attendance of the Open Meetings Act posted on the wall.

The Minutes of the May 11, 2020, were submitted for approval.  A motion was made to approve the minutes followed by a second and upon roll call all voted ayes.

The Treasurer’s Report was submitted for approval.  A motion was made to accept the report followed by a second of the motion and upon roll call, all voted ayes.

Guest/Reports:

            Fire Department had nothing to report.    

Keene was not present and did not leave a report.

            Kirchhoff had nothing to report from the Library Board.  They are still distributing food sacks for anyone who is in need of assistance at this time; people may contact a Library Board member for further information. 

Old Business:

Properties:  The Board discussed the ability to mow vacant lots.  The Clerk will check with other towns to see how they handle this problem as well as any mowing regulations.   Rock was placed in the alley between Porter and State; this was not done by the Village.

Utility Bills – There were 12 shut off notices mailed, 2 remain unpaid, 1 submitted paperwork to place on automatic payment.  The meter is reporting a main leak as well as two properties.  The Clerk included letters with billing notice to those with leaks.   

The Board discussed and reviewed the proposed Ordinance to change water rates, sewer rates will remain the same.  A motion was made by Kirchhoff and seconded by Lehn to suspend the required reading on three different days.  Upon roll call, all Trustees voted ayes to suspend the readings.  The Ordinance was ready by title by Trustee Kirchhoff and moved for final passage of the ordinance which motion was seconded by Trustee Clark.  Upon roll call votes, all Trustees voted ayes to pass the change of Ordinance.  The new water rates will be in affect with the July billing, June usage.  

The following water use fees for the Municipal water supply shall be in effect from and after June 8, 2020 until changed: 

0 to 1,000 Gallons Per Month: $40.00 (minimum); PLUS

For each additional 100 Gallons per Month:  $.30; PLUS

All applicable state sales and use taxes.  The water meters shall be read only in hundreds.

The concrete and tractor shed work have not been completed.

The change for Ordinance 94.02 to allow laying hens was discussed. The Trustees made some changes to the proposed Ordinance and will forward these changes to the attorney for correction before July meeting.  Changes include:  A signed letter by homeowner for renters wanting chickens.  Change 6 hen chickens to 6 laying hens – chickens only (the change will not include any other type of fowl).  Change the location from lot lines.  Change the wording that the coop will need some type of permit to present to the Board for approval, which includes the coop be enclosed and yard does not need fencing and any permanent structure will need to follow County zoning regulations.  A motion was made and seconded to adopt the new Ordinance with these changes at this first reading.  All Trustees voted ayes upon roll call vote.  The second reading of the Ordinance will be at the July meeting.

The Board has agreed that the office can be opened to the public; however, anyone coming into the office must not have any flu/cold symptoms.   If the door is locked, the Clerk is unable to assist at that time.

The dirt bike track was listed for discussion on the agenda.  Trustee Clark spoke with the homeowner and was told that it would be removed at the end of this season as the child will be moving up to the next level.

Several residents have expressed that a cleanup day would be appreciated.  The Trustees decided to have a day in the fall.  The Clerk will check with dates available for dumpsters and pickup for October or September.

The Trustees are waiting to receive a second bid for street repair.

New Business:

            A team has requested to use the ball field for practices.  A motion was made and seconded to allow the team access to the field with regulations being followed.  Upon roll call, four Trustees voted ayes and one vote nay.  The Clerk has been gathering information and will discuss with the team the need for completed paperwork if they are still interested.

Clerk Questions or Correspondence:

            US Cellular contacted the Village office about the need of a certificate of occupancy.   Upon checking with the Board and attorney, one is not needed.

            The Clerk requested permission from the Board to participate in upcoming classes, permission granted.

Trustee Reports:

Water/Clark:  Nothing to report.

Sewer/Kirchhoff:  Nothing to report.

Finance/Lehn: Nothing to report.

            Parks/Moses:  Nothing to report.

Street/Ehmke:  Nothing to report. 

Discussion of bills to be paid for June:   A motion was made and seconded to approve payment for Ehmke, upon roll call four ayes and Ehmke abstain vote.  A motion was made and seconded to approve pay for Moses, four ayes and Moses abstain vote.  A motion was made and seconded to approve pay for Clark, four ayes and Clark abstain vote.  A motion was made and seconded to approve pay for Kirchhoff, four ayes and Kirchhoff abstain vote.  A motion was made and seconded to approve pay for Lehn, four ayes and Lehn abstain vote.  A motion was made and seconded to pay the remainder monthly bills as listed along with the automatic bills.  Upon roll call vote, all voted ayes. 

The following bills were approved for payment:  General Account:  Ehmke - $135; Clark - $90; Kirchhoff - $90; Lehn - $90; Moses - $139.86; Kirchhoff - $675.63; Windstream Nebraska - $125.33; Lincoln Journal Star - $59.34; Intuit - $8.44; Office Depot - $128.49; Hauschild - $1016; US Treasury - $1275.02; Hemje Plumbing and Heating - $82

Sewer Account:  Keene - $1156.74; Kirchhoff - $89.95; Meeske Hardware - $27.52; Mid-American Research Chemical - $644.72

Water Account:  Keene - $619.54; Kirchhoff - $89.95; Sewer Account - $2691.78; Rural Water Dist. #3 - $2152.50; Water Loan Repay Account - $2200.00;  NE Department of Revenue - $313.50; NE Public Health Environmental Lab - $15; Postmaster - $55  

Street Account:  Ehmke - $116.35; Meeske Hardware - $36.95; WW Express Lane - $13.12; Bruce D Lawson Trucking - $502.28

Community Improvement:  Antes - $55; Triple R Welding - $482.25

Automatic Payments:  Black Hills Energy - $41.31

 OPPD – General - $279.15; Water - $38.57; Sewer - $454.55; Street - $679.78

A motion was made and seconded to adjourn the meeting.  Upon roll call, all voted ayes; and the meeting was adjourned by Chairman at 7:32 pm.  The next meeting of the Avoca Village Board will be held on Monday, July 13, 2020, at 6:00 pm at the Village office at 609 House Street.  Minutes are submitted by Marilyn Kirchhoff, Village Clerk/Treasurer.

 
Water Ordinance pg1
Water Ordinance pg2
 
 

SUMMARY OF MINUTES OF REGULAR MONTHLY MEETING

VILLAGE OF AVOCA BOARD OF TRUSTEES – AVOCA, NE  68307

Date:  Monday, April 13, 2020

Present:  Ehmke, Kirchhoff, Moses, Clark, Lehn and Clerk, Kirchhoff

Absent:  None                          Guests:  Lowman

All board members and one guest was present.  The members were separated and kept the 6 feet distance with guests observing from the lobby.  The meeting was brought to order at 6:00 pm by the Chairman and reminded all in attendance of the Open Meetings Act posted on the wall.

The Minutes of the March 9, 2020, were submitted for approval.  A motion was made to approve the minutes followed by a second and upon roll call all voted ayes.

The Treasurer’s Report was submitted for approval.  A motion was made to accept the report followed by a second of the motion and upon roll call, all voted ayes.

Guest/Reports:

            Fire Department had nothing to report.  The siren is not operating at this time.  Once the travel band has been lifted the company will be here to make repairs.  There will be road construction on HI way 34 and the company working will be getting water from the reservoir.  It was discussed with the fire department to be sure this won’t run them low to fill trucks.  A meter needs to be installed in the firehouse to better track water usage.    

Keene was not present and did not leave a report.

            Kirchhoff was not at the Library Board meeting to report.  They are distributing food bags for anyone who in need of assistance during the pandemic, people may contact a Library Board member.  They did not have an Easter Egg Hunt this year. 

            Lowman was present to discuss the current Ordinance 94.02 about animals, mainly chickens.  He would like to see this portion of the Ordinance changed to allow laying hens.   After some research he presented the Board ideas for a new Ordinance.  The Board will be looking into changing the Ordinance to allow for chickens and no roosters, only laying hens and a limit of 6.  The Board dismissed the idea of charging for a building permit, but it will need to be approved by the Board to be sure the location and size is within limits of property lines and built to code.  There will not be a fee per chicken, at this time.  If the individual wanting the chickens is a renter of the property, the Board will need to receive a written consent from the property owner.  A motion was made to change the Ordinance.  The motion was seconded and upon roll call received 4 ayes and 1 nay.  The Ordinance change will be discussed in May, June and July for residents to voice opinions for or against.

Old Business:

Properties:  Nothing has been received by attorney. 

Utility Bills – There were 6 shut off notices mailed, working to collect 3 or shut off.  The meter is reporting a main leak.    The Board held a discussion regarding late fees and shut off of service.  A motion was made because of the pandemic late fees will be waived during this time and there will not be any shut offs; however, the resident will still be responsible for paying the entire amount that is due.  The motion was seconded and upon roll call all Board members voted ayes.  The increase of water rates will be tabled until the May meeting.  The Clerk will see if Burke is available to attend or conference call that day to help with explanation of increase and possibility of decreasing the sewer rates.

The Board discussed the need for concrete by the bridge and this will be discussed with March.  Concrete and bike rack will still be installed by the office and will also look into curb by post office.  The Clerk will also check with JEO regarding the curb.  Ehmke will get separate pricing for each area of concrete work that needs to be done.

The tractor shed work will be completed.

Cleanup Day – April 25 - CANCELED.   After discussion and reviewing what other towns/villages are doing, the Board decided to cancel the April 25 cleanup.  It will reevaluate the possibility of having the cleanup later in the year.  Because of the pandemic they feel it is better to cancel for everyone’s safety.  A motion was made to cancel.  The motion was seconded and all members voted ayes upon roll call. 

  

New Business:

            Two new street signs have been ordered.

            The Board held additional discussion from last meeting, regarding painting the parking lines on House Street.  It has been suggested to change the angle of the spaces to allow for the long trucks and a handicap area by post office was discussed. 

Clerk Questions or Correspondence:

            The Clerk reported to the Board that most of the towns/villages have closed their offices to the public during this time.  A motion was made and seconded to close until further time and all Board members voted ayes upon roll call.  Payments may be placed in the night drop box.  There will be envelopes if needed and if a receipt is requested, make a notation or attach a sticky note.  The Clerk has posted her cell phone, 402-580-3245, if anyone has questions and she is not in the office.  Also reach out to her if you find yourself needing assistance with paying bills during this time and she can assist you in finding help.

The Clerk has not received any information regarding the startup of KENO.          

Trustee Reports:

Water/Clark:  Nothing to report.

Sewer/Kirchhoff:  Nothing to report.

Finance/Lehn: Nothing to report but did find some information regarding grant for bridge.

Parks/Moses:   Nothing to report.  The restrooms at the park will remain closed due to the changing weather and pandemic.

Street/Ehmke:  Nothing to report. 

Discussion of bills to be paid for April:   A motion was made and seconded to approve payment for Moses, upon roll call four ayes and Moses abstain vote.  A motion was made and seconded to approve pay for Ehmke, four ayes and Ehmke abstain vote.  A motion was made and seconded to pay the remainder monthly bills as listed along with the automatic bills.  Upon roll call vote, all voted ayes.  The following bills were approved for payment:  General Account:  Kirchhoff - $627.57; Windstream Nebraska - $123.71; Intuit - $8.44 One Call Concepts Inc. - $1.15; Office Depot - $270.66; Papillion Sanitation - $162.05

Sewer Account:  Keene - $894.97; Kirchhoff - $89.95; Midwest Laboratories - $60.00; Tri-State Pumping LLC - $1043.64; Meeske Hardware - $25.26; Mid-American Research Chemical - $644.98

Water Account:  Keene - $159.64; Kirchhoff - $89.94; Sewer Account - $2378.70; Rural Water Dist. #3 - $1677.50; Water Loan Repay Account - $2200.00;  NE Department of Revenue - $283.46; NE Public Health Environmental Lab - $15; Postmaster - $55; Weeping Water Express Lane - $1.69  

Street Account:  Ehmke - $99.74; Moses - $141.63; OPPD - $60.94

Community Improvement:  Lowman - $39.10; Triple R Welding LLC - $3437.75  

Automatic Payments:  Black Hills Energy - $194.08

 OPPD – General - $282.65; Water - $55.29; Sewer - $458.52; Street - $763.99

A motion was made and seconded to adjourn the meeting.  Upon roll call, all voted ayes; and the meeting was adjourned by Chairman at 7:39 pm.  The next meeting of the Avoca Village Board will be held on Monday, May 11, 2020, at 6:00 pm at the Village office at 609 House Street.  Minutes are submitted by Marilyn Kirchhoff, Village Clerk/Treasurer.

 
 

SUMMARY OF MINUTES OF REGULAR MONTHLY MEETING

VILLAGE OF AVOCA BOARD OF TRUSTEES – AVOCA, NE  68307

Date:  Monday, December 9, 2019

Present:  Ehmke, Kirchhoff, Moses, Clark, Lehn and Clerk, Kirchhoff

Absent:  None

Guests:  None

All board members were present.  The meeting was brought to order at 6:00 pm by the Chairman and reminded all in attendance of the Open Meetings Act posted on the wall.

The Minutes of the December 9, 2019, were submitted for approval.  A motion was made to approve the minutes followed by a second and upon roll call all voted ayes.

The Treasurer’s Report was submitted for approval.  A motion was made to approve the Treasurer’s report, the motion was followed by a second and roll call votes were all ayes.

Guest/Reports:

Fire Department had nothing to report, preparing for the Quack Off.

Keene was not present but has worked on a leak and again a problem with roots at one property and brought in cameras to determine if resident or village problem.

Library Board met with four in attendance and discussed the work schedule and the Easter Egg Hunt has been set for April 4.  They will meet again in February.     

Old Business:

Properties:   Nothing to discuss.

Utility Bills – There were shut off notices mailed, working to collect 3 or shut off.  The meter is reporting a main leak.  Resident with large bill from a leak will be allowed up to six months to pay without penalty.  The Clerk will look into the bill from Taylor’s Drain and call to see if Village cost or charge should be made to the resident.  The bank will no longer be accepting payments for the water/sewer bills.  All payments will need to be made at the Village office – Night Drop Box is for Village use.  A notice will be placed in next billing.

Bridge work is underway and getting closer to completion. 

Santa Visit attendance was down from last year.  The Board will host the event again in 2020.  The Clerk will check to reserve the 12th or 19th of December.

New Business:

The Board discussed this year’s clean up day.  Two roll offs will be brought in instead of the three as in the past.  There will be a $10 charge for each appliance.  The Board is still discussing a $5 charge per load.

The Board will begin tracking volunteer hours.

Clerk Questions/Correspondence/Miscellaneous:

The 2020 meeting schedule was given out.  The audit waiver has been submitted to the state for review.

The Clerk will discuss with the sheriff office regarding the 4 wheeler and the dangerous situations reported to the Board.

Trustee Reports:

Water/Clark:  Nothing to report.

Sewer/Kirchhoff:  Nothing to report.

Finance/Lehn: Nothing to report.

Parks/Moses:   Nothing to report.

Street/Ehmke:  Nothing to report.

Motions were made and seconded to approve the payments of the bills for January.  A motion was made and seconded to approve two payments for Moses, four ayes and Moses abstain vote.  A motion was made and seconded to approve pay for Ehmke, four ayes and Ehmke abstain vote. Upon roll call all board members voted ayes and the following monthly bills along with the automatic bills will be paid:

General Account:  Kirchhoff - $893.80; Windstream Nebraska - $126.17; Intuit - $8.44; Office Depot - $34.16; Seay - $120; Ball Insurance Service - $8141; Papillion Sanitation - $162.05; Clarke - $2000

Sewer Account:  Keene - $894.98; Kirchhoff - $89.95; Tri-State Pumping - $347.88; Postmaster - $55

Water Account:  Keene - $159.63; Kirchhoff - $89.95; Sewer Account - $3137.86; Rural Water Dist. #3 - $1705.55; Water Loan Repay Account - $2200.00;  NE Department of Revenue - $367.01; NE Public Health Environmental Lab - $15; NE Rural Water Association - $100

Street Account: Ehmke - $338; Bruce Lawson Trucking - $1638.64; Meeske Hardware - $12.20; Moses - $349.87; Stutheit Implement - $129.87

Community Improvement Account:  Antes - $55

Automatic Payments:  Black Hills Energy - $111.44; OPPD - $1633.43

A motion was made and seconded to adjourn the meeting.  Upon roll call, all voted ayes; and the meeting was adjourned by Chairman at 6:52 pm.  The next meeting of the Avoca Village Board will be held on Monday, February 10, 2020, at 6:00 pm at the Village office at 609 House Street.  Minutes are submitted by Marilyn Kirchhoff, Village Clerk/Treasurer.

SUMMARY OF MINUTES OF REGULAR MONTHLY MEETING

VILLAGE OF AVOCA BOARD OF TRUSTEES – AVOCA, NE  68307

Date:  Monday, September 9, 2019

Present:  Ehmke, Kirchhoff, Lehn, Moses, Clark and Clerk, Kirchhoff

Guests:  Clarke and Cline

All board members and two guests were present.  The meeting was brought to order at 6:00 pm by the Chairman and reminded all in attendance of the Open Meetings Act posted on the wall.

The Minutes of the August 12, 2019, were submitted for approval.  A motion was made to approve the minutes followed by a second and all present voted ayes.

The Treasurer’s Report was submitted for approval.  A motion was made to approve the Treasurer’s report, the motion was followed by a second and all present voted ayes.

Guest/Reports:

            Cline attended the meeting to discuss the letter that was sent regarding unlicensed vehicles and the heavy equipment parked along the street where he lives.  He also discussed with the Board the other piece of property that he owns.  His plans have been to burn this house down and put up a new building.  The Village Board has nothing to do with any burning; this will need to be followed up with the fire department by the home owner. 

            Fire Department had nothing to report. 

Keene was not present and did not leave a report.

            Library Board reported that they will be having a Ladies Night of coloring on Friday, September 20.  A Thank you note was sent to Hallstrom family and plans are still on going for Walk Talk and new shelves are needed.

Regular meeting was suspended for the Budget Hearing.  Clarke explained the figures and amounts she used to prepare the budget and that the increased amount puts the tax levy at full amount of $.45.  After further discussion, a motion was made by Lehn to approve the one percent addition increase.  The motion was seconded by Clark and upon alphabetical roll call received ayes from all Trustees.  A motion was made by Clark to approve the Budget for 2019-2020 as prepared.  The motion was seconded by Lehn and upon alphabetical roll call, all Trustees voted ayes.  The regular meeting resumed at 6:56.

Old Business:

Properties:   

            No further information has been received from the attorney.  No additional discussion was held on any properties and will be reevaluated at the October meeting. 

Utility Bills – There were 7 shut off notices mailed, three were paid and one lien is still outstanding, the reader showed 1 leak.

There has been no update of the bridge.  A letter will be sent with a deadline as to when work will be completed since there has been no reply to letter sent.  The Board is concerned with cold weather coming and getting this work completed.  If no response, the attorney will need to be contacted.

Ehmke checked on tin for the tractor shed but lumber yard was closed.

A letter was received stating reasons why the annual cleanup day should continue along with a donation.  A Board member was also approached with comments about not having the cleanup day.  The Board is still evaluating and the Clerk will continue to check with other towns and villages and also the garbage companies that pick up in Avoca.  More discussion will be held in the future and any changes made will be sent out to the residents prior to the annual cleanup day.

New Business:

            There was nothing to discuss.

Clerk Questions/Correspondence/Miscellaneous:

Clerk attended a meeting with the Lower Platte South NRD – Hazard Mitigation Plan.  Reports need to be completed after the emergency plan finalized this month.

The Clerk will check to see if 1 & 6 year road plan must be held in September or can be on October Agenda.

Trustee Reports:

Water/Clark:  Nothing to report.

Sewer/Kirchhoff:  Nothing to report.

            Finance/Lehn:  Borrowed and returned picnic tables.

            Parks/Moses:   Nothing to report.

Street/Ehmke:  Will try again to pick up tin.

Motions were made and seconded to approve the payments of the bills for September.  All present board members voted and the following bills will be paid:

General Account:  Ehmke - $135; Clark - $90; Kirchhoff - $90; Lehn - $90; Moses - $90; Kirchhoff - $627.57; Windstream Nebraska - $121.55; Lincoln Journal Star - $1463.70; Intuit - $8.44; Hauschild - $1017; Office Depot - $273.80; Moses - $155.16; League of NE Municipalities - $263; Clarke - $1200; US Treasury - $1230.80

Sewer Account:  Keene - $894.97; Kirchhoff - $89.94; Midwest Laboratories - $151; Postmaster - $55

Water Account:  Keene - $159.63; Kirchhoff - $89.95; Sewer Account - $2949.20; Rural Water Dist. #3 - $1236.85; Water Loan Repay Account - $2200.00;  NE Department of Revenue - $355.37; NE Public Health Environmental Lab - $15

Street Account: Ehmke - $121.90; OPPD - $458.88; Meeske hardware - $53.06

Community Improvement Account:  Antes - $55

A motion was made and seconded to adjourn the meeting.  The present board members voted ayes; and the meeting was adjourned by Chairman at 7:36 pm.  The next meeting of the Avoca Village Board will be held on Monday, October 14, 2019, at 6:00 pm at the Village office at 609 House Street.  Minutes are submitted by Marilyn Kirchhoff, Village Clerk/Treasurer.

 
 

SUMMARY OF MINUTES OF REGULAR MONTHLY MEETING

VILLAGE OF AVOCA BOARD OF TRUSTEES – AVOCA, NE  68307

Date:  Monday, August 12, 2019

Present:  Ehmke, Kirchhoff, Lehn, Moses, Clark and Clerk, Kirchhoff

Guests:  Ball, Staack, Adams, Kirchhoff and Cribbs

All board members and five guests were present.  The meeting was brought to order at 6:00 pm by the Chairman and reminded all in attendance of the Open Meetings Act posted on the wall.

The Minutes of the July 8, 2019, were submitted for approval.  A motion was made to approve the minutes followed by a second and all present voted ayes.

The Treasurer’s Report was submitted for approval.  A motion was made to approve the Treasurer’s report, the motion was followed by a second and all present voted ayes.

Guest/Reports:

            Fire Department had nothing to report.  They have been cleaning and working on plan to connect the two buildings.

Keene was not present and did not leave a report.

            Library Board summer program has come to an end.   The Board is working on plans for Ladies Night September 20, October 18 and November 22.  They are also working on a Town Walk.  The Garden Club met at the Library for their meeting.  Additional shelving is needed.  Hours will return to regular:  Saturdays 9:30 – 10:30 am and Tuesday 4-5 pm.

            Staack and Adams are working with the Weeping Water ball teams and discussed with the Board the possibility of using the Avoca field next season.  They will be planning fundraisers and working and making improvements to the field and dugouts.  A motion was made and seconded to approve this plan for use of the ballfield.

            Kirchhoff and Cribbs were present to discuss the traffic on Tefft Street.  The Board discussed the problem and will look into speed bumps.  Unfortunately, this area is not the only one in town that has traffic violations, but will start with this first.

            Ball reviewed the insurance plan with the Board and the need for some updating and information needed.  The clerk will work with Ball to get this completed.

Old Business:

Properties:   

            Nothing has been received from the attorney.  New letters will be sent for areas of concern making note that vehicles will be tagged and towed at owner’s expense and attorney will be contacted for further legal action if needed.

Utility Bills – There were 6 shut off notices mailed, five were paid and one lien was filed, the reader showed 2 leaks.

Clark did check into the status of the bridge and confirmed that the concrete work will be scheduled with installation. 

Ehmke has not purchased tin for the tractor shed.

There was no input received regarding the possibility of charging for the cleanup day.  The Board will discuss the changes to charge at a time nearer the next cleanup day.

New Business:

Information was received and discussed from the State of Nebraska.  A motion was made to pass the Resolution for the signing of the Municipal Annual Certification of Program Compliance Form 2019.  The motion was seconded and all votes by roll call were yes to adopt the Resolution.

Clerk Questions/Correspondence/Miscellaneous:

The clerk will be attending a Leader’s meeting for MAPA.

Information was needed for the Lower Platte South NRD – Hazard Mitigation Plan and the answers will be submitted. Next meeting for Cass County will be on Wednesday, September 5.

The Clerk also asked for help with desk and spraying of wasps.

Trustee Reports:

Water/Clark:  Nothing to report.

Sewer/Kirchhoff:  Nothing to report.

            Finance/Lehn:  Commented the street work done looks nice.

            Parks/Moses:   Nothing to report.

Street/Ehmke:  A load of rock was delivered.

Motions were made and seconded to approve the payments of the bills for August.  All present board members voted and the following bills will be paid:

General Account:  Kirchhoff - $627.57; Windstream Nebraska - $124.25; Lincoln Journal Star - $34.08; Intuit - $8.44; Hauschild - $1082; Office Depot - $306.22; Moses - $207.78; NE Dept of Revenue - $167.15; Avoca Rural Fire Protection District - $2372.82; Meeske Hardware - $1.79

Sewer Account:  Keene - $894.97; Kirchhoff - $89.96; Tri-State Pumping - $845.76; Meeske Hardware - $155.53; Filing Fees - $50

Water Account:  Keene - $159.64; Kirchhoff - $89.94; Sewer Account - $2857.07; Rural Water Dist. #3 - $1118.60; Water Loan Repay Account - $2200.00;  NE Department of Revenue - $343.15; NE Public Health Environmental Lab - $15; Postmaster - $55; WW Express Lane - $3.38

Street Account: Ehmke - $177.31; Meeske Auto Parts - $59.97; Stutheit Implement - $29.99; Asphalt Maintenance - $15,000; OPPD - $1170.06; Meeske hardware - $11.32

Community Improvement Account:  Antes - $55

Security Deposit – Water Account $240.34

A motion was made and seconded to adjourn the meeting.  The present board members voted ayes; and the meeting was adjourned by Chairman at 7:48 pm.  The next meeting of the Avoca Village Board will be held on Monday, September 9, 2019, at 6:00 pm at the Village office at 609 House Street.  Minutes are submitted by Marilyn Kirchhoff, Village Clerk/Treasurer.

 
 

SUMMARY OF MINUTES OF REGULAR MONTHLY MEETING

VILLAGE OF AVOCA BOARD OF TRUSTEES – AVOCA, NE  68307

Date:  Monday, June 10, 2019

Present:  Ehmke, Kirchhoff, Lehn, Moses, Clark and Clerk, Kirchhoff

All board members were present.  The meeting was brought to order at 6:00 pm by the Chairman and reminded all in attendance of the Open Meetings Act posted on the wall.

The Minutes of the May 13, 2019, were submitted for approval.  A motion was made to approve the minutes followed by a second and all present voted ayes.

The Treasurer’s Report was submitted for approval.  A motion was made to approve the Treasurer’s report, the motion was followed by a second and all present voted ayes.

Guest/Reports: 

            Fire Department had nothing to report.

Keene did not leave a report to Board.

            Library Board reported they have begun the Summer Reading Program.  They received items from the Hallstrom family.   The next two month calendar for volunteers has been filled in.

            Clark has requested a building permit for house to replace where house was burned and cleared.  A motion was made to approve the permit.  The motion was seconded and all votes were 4 to approve. 

Old Business:

Properties:   No new information has been received.  The Board asked that two letters be sent for cleaning up of properties.

Utility Bills – There were 13 shut off notices mailed, four were paid.  The main leak has been repaired and one residence continues to show a leak.

Bridge work will be done when weather permits.  Concrete work will be needed and also in front of Village office.

Ehmke will be getting the tin to finish the tractor shed.

The Clerk is still gathering information from other towns/villages to see how their clean up days are done.  The Board is considering charging for appliances and multi loads per residence. 

The tree along Garfield needs to be removed; the Clerk will look into contacting property owner.

New Business:

            The dirt along the east side of school house has settled and needs to be filled in.             

Clerk Questions/Correspondence/Miscellaneous:

            The Board was given information for the 2019 Local Emergency Operations Plan.  Clark offered the resolution and moved for its adoption, seconded by Moses.  All Board members voted ayes.  The Resolution to approve the Cass County Local Emergency Operations Plan carried.

            A letter was received for information for Miss Cass County.  If there is anyone within the Avoca Fire District, they are to contact the Village Office for more information.

            Information was received that MAPA is getting closer for approval.

            Information was received for change in 1&6 year plans reports.

           

Trustee Reports:

Water/Clark:  Nothing to report.

Sewer/Kirchhoff:  Nothing to report.

            Finance/Lehn:  Nothing to report.

            Parks/Moses:  Park restrooms are ready.

Street/Ehmke:  The tractor has been repaired and working on getting rock.  The street work should begin in next week or so.

A motion was made and seconded to approve the payments of the bills for June.  All present board members voted and the following bills will be paid:

General Account:  Ehmke - $135; Clark - $60; Kirchhoff - $90; Lehn - $90; Moses - $90; Kirchhoff - $627.57; Windstream Nebraska - $121.51; Lincoln Journal Star - $33.58; Intuit - $6.33; Hauschild - $2032; Office Depot - $143.44; Moses - $155.15

Sewer Account:  Keene - $1061.21; Kirchhoff - $89.94; Meeske Hardware - $2.89; Badger Meter - $780

Water Account:  Keene - $398.10; Kirchhoff - $89.95; Sewer Account - $2750.54; Rural Water Dist. #3 - $1707.70; Water Loan Repay Account - $2200.00;  NE Department of Revenue - $309.85; NE Public Health Environmental Lab - $15; Postmaster - $55; Kerns Excavating Co - $803.85; Transfer - $2200 from Water Reserve Savings

Street Account: Ehmke - $155.15; Stutheit Implement Co - $456.36; Ron’s Auto & Tire Repair - $33.41

Community Improvement Account:  Antes - $55

Security Deposit Account:  Schram - $59.66

A motion was made and seconded to adjourn the meeting.  The present board members voted ayes; and the meeting was adjourned by Chairman at 7:22 pm.  The next meeting of the Avoca Village Board will be held on Monday, July 8, 2019, at 6:00 pm at the Village office at 609 House Street.  Minutes are submitted by Marilyn Kirchhoff, Village Clerk/Treasurer.

 
 

SUMMARY OF MINUTES OF REGULAR MONTHLY MEETING

VILLAGE OF AVOCA BOARD OF TRUSTEES – AVOCA, NE  68307

Date:  Monday, May 13, 2019

Present:  Ehmke, Kirchhoff, Lehn, Moses, Clark and Clerk, Kirchhoff

All board members were present.  The meeting was brought to order at 6:00 pm by the Chairman and reminded all in attendance of the Open Meetings Act posted on the wall.

The Minutes of the April 8, 2019, were submitted for approval.  A motion was made to approve the minutes followed by a second and all present voted ayes.

The Treasurer’s Report was submitted for approval.  A motion was made to approve the Treasurer’s report, the motion was followed by a second and all present voted ayes.

Guest/Reports: 

            Fire Department will be burning the house this week.

Keene is working to locate the leak and checking the sewer lines for cracks as well.

 Library Board has received $74 in donations.  This year’s Easter Egg Hunt only had 14 which were down from last year’s 50.  They will have it again next year.  They have a volunteer who will be having a Summer Reading Program during June and July. 

Clark requested a building permit and discussed this with each Board member due to time schedule.  A motion was made and seconded to approve the building permit – four votes’ ayes and one sustained.

Old Business:

Properties:   Clerk has spoken to the Attorney regarding property and trying to find foreclosure sale date.  The Board also discussed yards that need to be mowed.  The Clerk will check with other towns and Attorney to see what can be done, will look into an Ordinance is necessary. 

Utility Bills – There were 12 shut off notices mailed, two remain unpaid.    

Bridge work will be looked into about getting this installed and also look into the concrete work that will need to be done.  The Board will also like to put concrete and a bike rack by the Village office.

The tractor shed work is almost complete, still need tin.

The Clean Up Day went well.  The Clerk will check with other towns to see how they take care of the cost and if there are limits.  Some changes may need to be done for next year.

New Business:

            Street Work is pending.         

Clerk Questions/Correspondence/Miscellaneous:

            The Clerk will be putting information together to send to Avoca, Wisconsin.

            It was mentioned that the water account is low and will be doing some checking to see if rates will be increased.

Trustee Reports:

Water/Clark:  Nothing to report.

Sewer/Kirchhoff:  Nothing to report.

Finance/Lehn:  Nothing to report.

Parks/Moses:  Park restrooms will be opened.

Street/Ehmke:  The shredder is ready and the leak on tractor has been repaired.

A motion was made and seconded to approve the payments of the bills for May.  All present board members voted and the following bills will be paid:

General Account:  Kirchhoff - $627.57; Windstream Nebraska - $122.53; Lincoln Journal Star - $39.40; Intuit - $8.44; Clarke - $1900; Office Depot - $242.66

Sewer Account:  Keene - $894.97; Kirchhoff - $89.94; Midwest Laboratories - $240; Postmaster - $55 - Meeske Hardware - $43.16; Accurate Testing - $135; AAA Sewer - $487.50

Water Account:  Keene - $159.64; Kirchhoff - $89.95; Sewer Account - $3023.90; Rural Water Dist. #3 - $1978.60; Water Loan Repay Account - $2200.00;  NE Department of Revenue - $329.26; NE Public Health Environmental Lab - $15; Weeping Water Express - $3.69

Street Account: Ehmke - $199.48; Moses - $44.33

Community Improvement Account:  Antes - $55; M&S Recycling - $178

KENO:  Ehmke - $110.82; Moses - $55.41

A motion was made and seconded to adjourn the meeting.  The present board members voted ayes; and the meeting was adjourned by Chairman at 7:01 pm.  The next meeting of the Avoca Village Board will be held on Monday, June 10, 2019, at 6:00 pm at the Village office at 609 House Street.  Minutes are submitted by Marilyn Kirchhoff, Village Clerk/Treasurer.

  

SUMMARY OF MINUTES OF REGULAR MONTHLY MEETING

VILLAGE OF AVOCA BOARD OF TRUSTEES – AVOCA, NE  68307

Date:  Monday, March 11, 2019

Present:  Ehmke, Kirchhoff, Lehn, Moses and Clerk, Kirchhoff

Absent:  Clark                                      Guest:  Keene

Four board members and one guest were present with one absent.  The meeting was brought to order at 6:00 pm by the Chairman and reminded all in attendance of the Open Meetings Act posted on the wall.

The Minutes of the March 11, 2019, were submitted for approval.  A motion was made to approve the minutes followed by a second and all present voted ayes.

The Treasurer’s Report was submitted for approval.  A motion was made to approve the Treasurer’s report, the motion was followed by a second and all present voted ayes.

Guest/Reports: 

            Fire Department:  The satellites still need to be removed and signs need to be taken down as well as tape from ball field.  The house that was requested to be burned is too tall and will have to have top floor removed. 

Keene is working to locate the leak and will contact Rural Water District for assistance.  There has been a lot of water coming through sewer plant but counts are lowering.

            Library Board has received a donation.  They are working on the egg hunt scheduled for Saturday, April 20.  The Doterra Oil meeting was well attended.  The Board feels they have received enough books for now, will still take some children’s books.  The Board has reported 438 Volunteer Hours for 2018.

            Clark has requested a building permit to bring a house in and set on foundation.  He was not present to provide illustration.  The Board temporarily approved the permit upon receipt of plans, table for May.

Old Business:

Properties:  Clerk contacted courthouse and one property should be up for foreclosure sale.  Photos will be taken to discuss other properties in need of work for May meeting, following the clean up day.

Utility Bills – There were 12 shut off notices mailed, four remain unpaid.    

Bridge work is getting closer to installation.  Payment for materials has been requested.  A motion was made and seconded to pay for the materials based on bid received in September.  All board members voted ayes and a check will be sent for $6889.22.

The tractor shed door still needs to be installed, Moses will work on this.

REMINDER TO RESIDENTS THAT THE ANNUAL CLEAN UP DAY FOR AVOCA WILL BE HELD ON SATURDAY, MAY 4, WITH DUMPSTERS AVAILABLE FROM 8-4 AT THE TRACTOR LOT OR UNTIL THEY ARE ALL FULL.

New Business:

            A request was received to burn the creek banks.  Moses will discuss with the fire department.

Clerk Questions/Correspondence/Miscellaneous:

The Clerk reported to the Board that she had been out of the office for several days due to a family emergency.  She is currently trying to get caught up. 

Next month’s What’s Happening will focus on reminders of some of the Village Ordinances such as dogs running at large, no chickens and reminder that utility (water/sewer) bills can be dropped in the night drop box instead of taking to the bank in Weeping Water.

            Trustee Reports:

Water/Clark:  Absent.

Sewer/Kirchhoff:  Nothing to report.

            Finance/Lehn:  Nothing to report.

            Parks/Moses:  Park restrooms will be opened in a few weeks.

Street/Ehmke:  Working on rock and blading the alleys.   The Board also discussed the soybeans that were dumped by the elevator.

A motion was made and seconded to approve the payments of the bills for April.  All present board members voted and the following bills will be paid:

General Account:  Kirchhoff - $627.56; Windstream Nebraska - $122.41; Intuit - $6.33; Papillion Sanitation - $162.05

Sewer Account:  Keene - $1097.95; Kirchhoff - $89.95; Postmaster - $55; Midwest Laboratories - $187.45; Tri-State Pumping - $1043.64; Meeske Hardware - $30.83

Water Account:  Keene - $407.34; Kirchhoff - $89.95; Sewer Account - $3265.97; Rural Water Dist. #3 - $1800.15; Water Loan Repay Account - $2200.00;  NE Department of Revenue - $371.84; NE Public Health Environmental Lab - $15; Postmaster - $55

Street Account: Ehmke - $44.32; Meeske Auto Parts - $57.98; Stutheit Implement Co - $104.40; OPPD - $92.05

Community Improvement Account:  Antes - $110; Keep Cass County Beautiful - $20

Library/Sign Account:  Bose - $25; Donation Received - $200

A motion was made and seconded to adjourn the meeting.  The present board members voted ayes; and the meeting was adjourned by Chairman at 7:05 pm.  The next meeting of the Avoca Village Board will be held on Monday, May 13, 2019, at 6:00 pm at the Village office at 609 House Street.  Minutes are submitted by Marilyn Kirchhoff, Village Clerk/Treasurer.

 
 

SUMMARY OF MINUTES OF REGULAR MONTHLY MEETING

VILLAGE OF AVOCA BOARD OF TRUSTEES – AVOCA, NE  68307

Date:  Monday, January 14, 2019

Present:  Ehmke, Kirchhoff, Lehn, Clark, Moses and Clerk, Kirchhoff

All board members were present.  The meeting was brought to order at 6:00 pm by the Chairman and reminded all in attendance of the Open Meetings Act posted on the wall.

The Minutes of the January 14, 2019, were submitted for approval.  A motion was made to approve the minutes followed by a second and all present voted ayes.

The Treasurer’s Report was submitted for approval.  A motion was made to approve the Treasurer’s report, the motion was followed by a second and all present voted ayes.

Guest/Reports: 

            Fire Department:  Quack Off was another success, not quite as many registered as last.

Keene is still trying to locate leak.

            Library Board discussed the inventory of books and will be more selective of books.  They have not made any summer plans.  The next event will be held on Friday, March 22, with Melissa and Shari talking about Doterra Oils.  Easter Egg Hunt tentatively set for Saturday,

April 20.  A new sign has been donated to the Library from Louisville.

Old Business:

Properties:

                        The Clerk has checked with other clerks for location of property owner.

Utility Bills – There were 8 shut off notices mailed, four remain unpaid.  Reader is still showing a leak at the main. 

Clean Up Day is set for Saturday, May 4.  McDonald will be available that day to pick up appliances and such as before.

The Regular meeting was suspended at 6:30 to hold the Street Hearing.

The Board had reviewed the street budget and one and six year plans at the January meeting.  No additional work will be added to the plans.  There will be street repairs made this spring.  Rock will be placed in some alleys where needed.  The Resolution was introduced by Clark, who moved for its adoption, seconded by Lehn.  The City Street Superintendent has prepared and presented a One Year and Six Year Plan for the street improvements for the Village of Avoca.  The plans and data as furnished were accepted and adopted upon a roll call vote with all Board members voting ayes.  A motion was made and seconded to close the street hearing and return to the regular scheduled meeting.

New Business:

A complaint has been received regarding dogs and a letter will be sent to the owner for cooperation in taking care of the matter without taking legal action.

The current wages were discussed.  The Board decided to leave the current rates of $12 per hour for work completed and the mileage rate of $.54 per mile.  A motion was made and seconded to increase the wages of the Water Operator, Waste Water Operator, Village Clerk/Treasurer and Utility Clerk by 3%.  All Board members voted aye by roll call vote.

Clerk Questions/Correspondence/Miscellaneous:

A donation has been received to help with expenses of mileage reimbursement for the recycle trailer.  A donation was also received as a thank you for the cleaning of snow from driveways.

A special Thank You goes out to all those who have been helping this season with the snow removal from the streets and sidewalks.

            Trustee Reports:

Water/Clark:  Nothing to report.

Sewer/Kirchhoff:  Nothing to report.

            Finance/Lehn:  Received CD interest information.

            Parks/Moses:  Nothing to report.  Mentioned street lights that are out.

Street/Ehmke:  Discussed the lights and they have been reported to OPPD.

A motion was made and seconded to approve the payments of the bills for February.  All present board members voted and the following bills will be paid:

General Account:  Kirchhoff - $610.49; Windstream Nebraska - $123.99; Intuit - $8.44; Office Depot - $32.37; Cass County Treasurer - $100; Ball Insurance - $431

Sewer Account:  Keene - $869.53; Kirchhoff - $87.27; Meeske Hardware - $93.31

Water Account:  Keene - $155; Kirchhoff - $87.36; Sewer Account - $2692.40; Rural Water Dist. #3 - $1995.80; Water Loan Repay Account - $2200.00;  NE Department of Revenue - $286.63; NE Public Health Environmental Lab - $15; Postmaster - $55

Street Account: Ehmke - $354.62; Meeske Auto Parts - $97.96; Meeske Hardware - $21.53; Hauschild Construction - $850; Moses - $525; Stutheit Implement Co - $288.56

Community Improvement Account:  Antes - $55

A motion was made and seconded to adjourn the meeting.  The present board members voted ayes; and the meeting was adjourned by Chairman at 6:50 pm.  The next meeting of the Avoca Village Board will be held on Monday, March 11, 2019, at 6:00 pm at the Village office at 609 House Street.  Minutes are submitted by Marilyn Kirchhoff, Village Clerk/Treasurer.

 
 
 

 

 

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From the Avoca Board of Trustees:

Reminder: Motorized vehicles are NOT allowed in Tefft park!!

The Fire Department recently had a scare with children driving a 4-wheeler and another on a mini bike.  Parents PLEASE be aware of where your children are and what they are doing.  This could have had a tragic ending.  Additionally, motorized vehicles ARE NOT allowed in the park.  Children under the legal driving age should not be driving these vehicles on the streets.

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Cass County Recycle Trailer

For the past years Avoca has been fortunate to have a recycle trailer in the Village for all Cass County residents.  These trailers were purchased with grant money for the County.  We want to keep the trailer here. 

Your help is needed!  Garbage is being placed in the recycle trailer bins. If this continues, we may lose the trailer.  See the list below for items that are allowed. If you see someone putting items not allowed in the trailer, please report it to the Village Office so it can be addressed.

Recycle Trailer1