SUMMARY OF MINUTES OF REGULAR MONTHLY MEETING
VILLAGE OF AVOCA BOARD OF TRUSTEES – AVOCA, NE 68307
Date: Monday, April 9, 2018
Present: Ehmke, Kirchhoff, Lehn, Moses and Clerk, Kirchhoff
Absent: Staack Guests: Serkiz, Barnhart and Lowman
There were four board members and three guests present and one absent. The meeting was brought to order at 6:00 pm by Chairman, Ehmke and reminded all in attendance of the Open Meetings Act posted on the wall.
The Minutes of the March 12, 2108, were submitted for approval. A motion was made to approve the minutes followed by a second and all present voted ayes.
The Treasurer’s Report was submitted for approval. A motion was made to approve the Treasurer’s report and all present voted ayes.
Guest/Reports:
From the Fire Department – No definite date set for burn. Request was made to burn along the creek.
The Library Board reported that the egg hunt was well attended with 3 groups of 200 eggs per group. There were fifteen ladies in attendance for the game night. The Board will be selling food at the upcoming Rural Route Rust on Saturday, May 5. An updated Ordinance would be appreciated. The Clerk has discussed this with the attorney and will do further research. The breakdown of the account prepared by the Clerk was approved by Board. A list of Trustees was given in case of repair work needed.
Serkiz, from Cass County Nebraska EDC, was present to visit with the Board and to let them know she is working in the county to promote community relations. The next Leaders meeting will be in June or July and all Village Board members are encouraged to attend.
Barnhart was present to discuss his recent utility bill. There was a leak and the water ran into the sump pump. After a discussion it was decided that there was not anything the Board could do to reduce the amount due but would allow payments to be made over a few months. The Clerk will check with other communities to see if anyone else has had this problem.
Rydel will be serving margaritas at the Rural Route Rust and is requesting a special permit. A motion was made and seconded to allow the sales at Rural Route Rust on May 5, from 9:00 am to 6:00 pm. All present Board members voted ayes.
Old Business:
Properties/Attorney:
The house is ready to burn. A call from attorney after the meeting said that the burn would take place on Sunday, April 15.
From the Attorney: Two letters were sent with a 30 day period to clean up property. No information received for other property owner location. Final property has been cleaned up pretty well.
Utility Bills – There were 10 shut off notices mailed. One property was shut off but was turned back on after payment received. Four properties remain unpaid; one will be paid end of week. No further information regarding problem of unpaid bill for sold property.
Bridge work will be on hold until weather permits.
The Clerk received information from JEO that there are no funds available at this time for road work. She is still waiting to hear back from someone in the Planning Department.
CleanUp Day will be held on Saturday, April 21.
A new rope has been purchased and will be installed when weather permits for the flag pole.
New Business:
There was no new business to discuss.
From the Clerk:
The garbage can disappearance has been solved.
USDA audits are almost completed and ready for signatures. The Audit Waiver is completed and should be submitted to the state by accountant.
Trustee Reports:
Water/Staack: Absent.
Sewer/Kirchhoff: No problems received by Keene so everything should be good.
Finance/Lehn: Picked up some garbage at the park.
Parks/Moses: Nothing to report.
Street/Ehmke: The gate on the lift station has been repaired and picnic tables moved.
A motion was made and seconded to approve the payments of the bills for April. All present board members voted and the following bills will be paid:
General: Kirchhoff - $609.50; Ehmke - $16.63; Windstream - $125.11; Columbus Telegram - $36.36; One Call Concepts Inc - $1.14; Office Depot - $8.99; Brandt, Horan, Hallstrom & Stilmock - $665.11; Meeske Hardware - $152.24; Papillion Sanitation - $162.05
Sewer: Keene - $933.84; Kirchhoff - $87.27; GO Bond - $758.42; Tri-State Pumping - $695.76; NE City Utilities - $210; Meeske Ace Hardware - $55.30; Keene - $119.88; Ehmke - $38.78
Water: Keene - $228.88; Kirchhoff - $87.35; Sewer Account - $3300.11; Rural Water Dist. #3 - $1286.30; Water Loan Repay - $2200; NE Department of Revenue - $362.40; NE Public Health Environmental Lab - $37; Postmaster - $50; Keene - $60
Street: Ehmke - $16.63; Moses - $50; Bruce D Lawson Trucking - $225.85; OPPD - $83.81
Community Improvement: Antes - $110; Ehmke - $38.78; Sarpy County Landfill - $66.51
Library/Sign Account: Bose - $49.59; Kirchhoff - $19.17; Milburn - $47.16
A motion was made and seconded to adjourn the meeting. The present board members voted ayes and the meeting were adjourned by Chairman at 7:18 pm. The next meeting of the Avoca Village Board will be held on Monday, May 14, 2018 at 6:00 pm at the Village office at 609 House Street. Minutes are submitted by Marilyn Kirchhoff, Village Clerk/Treasurer.