217 Tefft St, Avoca, NE 68307
(402) 275-3757

Village Clerk: Marilyn Kirchhoff
 
 

SUMMARY OF MINUTES OF REGULAR MONTHLY MEETING

VILLAGE OF AVOCA BOARD OF TRUSTEES – AVOCA, NE  68307

Date:  Monday, April 9, 2018

Present:  Ehmke, Kirchhoff, Lehn, Moses and Clerk, Kirchhoff

Absent:  Staack            Guests:  Serkiz, Barnhart and Lowman

There were four board members and three guests present and one absent.  The meeting was brought to order at 6:00 pm by Chairman, Ehmke and reminded all in attendance of the Open Meetings Act posted on the wall.

The Minutes of the March 12, 2108, were submitted for approval.  A motion was made to approve the minutes followed by a second and all present voted ayes.

The Treasurer’s Report was submitted for approval.  A motion was made to approve the Treasurer’s report and all present voted ayes.

Guest/Reports: 

From the Fire Department – No definite date set for burn.  Request was made to burn along the creek.

The Library Board reported that the egg hunt was well attended with 3 groups of 200 eggs per group.  There were fifteen ladies in attendance for the game night. The Board will be selling food at the upcoming Rural Route Rust on Saturday, May 5.  An updated Ordinance would be appreciated.  The Clerk has discussed this with the attorney and will do further research.  The breakdown of the account prepared by the Clerk was approved by Board.  A list of Trustees was given in case of repair work needed.

Serkiz, from Cass County Nebraska EDC, was present to visit with the Board and to let them know she is working in the county to promote community relations.  The next Leaders meeting will be in June or July and all Village Board members are encouraged to attend. 

Barnhart was present to discuss his recent utility bill.  There was a leak and the water ran into the sump pump.  After a discussion it was decided that there was not anything the Board could do to reduce the amount due but would allow payments to be made over a few months.  The Clerk will check with other communities to see if anyone else has had this problem.

Rydel will be serving margaritas at the Rural Route Rust and is requesting a special permit.  A motion was made and seconded to allow the sales at Rural Route Rust on May 5, from 9:00 am to 6:00 pm.  All present Board members voted ayes.

Old Business:

Properties/Attorney:

            The house is ready to burn.  A call from attorney after the meeting said that the burn would take place on Sunday, April 15. 

            From the Attorney:  Two letters were sent with a 30 day period to clean up property.  No information received for other property owner location.  Final property has been cleaned up pretty well. 

            Utility Bills – There were 10 shut off notices mailed.  One property was shut off but was turned back on after payment received.  Four properties remain unpaid; one will be paid end of week.  No further information regarding problem of unpaid bill for sold property.      

            Bridge work will be on hold until weather permits.

            The Clerk received information from JEO that there are no funds available at this time for road work.  She is still waiting to hear back from someone in the Planning Department.

CleanUp Day will be held on Saturday, April 21.

            A new rope has been purchased and will be installed when weather permits for the flag pole.

New Business:

            There was no new business to discuss.

From the Clerk:

            The garbage can disappearance has been solved. 

            USDA audits are almost completed and ready for signatures.  The Audit Waiver is completed and should be submitted to the state by accountant.

Trustee Reports:

            Water/Staack:  Absent.

Sewer/Kirchhoff:  No problems received by Keene so everything should be good.

            Finance/Lehn:  Picked up some garbage at the park.

            Parks/Moses:  Nothing to report.

            Street/Ehmke:  The gate on the lift station has been repaired and picnic tables moved.

A motion was made and seconded to approve the payments of the bills for April.  All present board members voted and the following bills will be paid:

            General:  Kirchhoff - $609.50; Ehmke - $16.63; Windstream - $125.11; Columbus Telegram - $36.36; One Call Concepts Inc - $1.14; Office Depot - $8.99; Brandt, Horan, Hallstrom & Stilmock - $665.11; Meeske Hardware - $152.24; Papillion Sanitation - $162.05

            Sewer:  Keene - $933.84; Kirchhoff - $87.27; GO Bond - $758.42; Tri-State Pumping - $695.76; NE City Utilities - $210; Meeske Ace Hardware - $55.30; Keene - $119.88; Ehmke - $38.78

            Water:  Keene - $228.88; Kirchhoff - $87.35; Sewer Account - $3300.11; Rural Water Dist. #3 - $1286.30; Water Loan Repay - $2200; NE Department of Revenue - $362.40; NE Public Health Environmental Lab - $37; Postmaster - $50; Keene - $60

            Street:  Ehmke - $16.63; Moses - $50; Bruce D Lawson Trucking - $225.85; OPPD - $83.81

Community Improvement: Antes - $110; Ehmke - $38.78; Sarpy County Landfill - $66.51

Library/Sign Account:  Bose - $49.59; Kirchhoff - $19.17; Milburn - $47.16

A motion was made and seconded to adjourn the meeting.  The present board members voted ayes and the meeting were adjourned by Chairman at 7:18 pm.  The next meeting of the Avoca Village Board will be held on Monday, May 14, 2018 at 6:00 pm at the Village office at 609 House Street.  Minutes are submitted by Marilyn Kirchhoff, Village Clerk/Treasurer.

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SUMMARY OF MINUTES OF REGULAR MONTHLY MEETING

VILLAGE OF AVOCA BOARD OF TRUSTEES – AVOCA, NE  68307

Date:  Monday, March 12, 2018

Present:  Ehmke, Kirchhoff, Lehn, Moses, Staack and Clerk, Kirchhoff

Guest:  Proksel

There were five board members present and one guest.  The meeting was brought to order at 6:00 pm by Chairman, Ehmke and reminded all in attendance of the Open Meetings Act posted on the wall.

The Minutes of the February 12, 2108, were submitted for approval.  A motion was made to approve the minutes followed by a second and all present voted ayes.

The Treasurer’s Report was submitted for approval.  A motion was made to approve the Treasurer’s report and all present voted ayes.

Guest/Reports: 

From the Fire Department – Plans for this or next week to burn.

Black Hills Energy- 25 years - Franchise Agreement was discussed.  Proksel from Black Hills was present to explain the agreement.  One question from the attorney was answered after a phone call.  The attorney would like to know if Black Hills pays occupational taxes to any other villages the size of Avoca.  This will need to be looked into further.  The Ordinance for the agreement would be separate from the occupation taxes and can be added at a later date.  A motion was made to suspend the three readings.  The motion was seconded and all Board members voted ayes.  A motion was then made by Moses to approve Ordinance 2018-01, An Ordinance granting Black Hills/Nebraska Gas Utility Company, LLC d/b/a Black Hills Energy, a Delaware corporation, its lessees, successors and assigns, a natural gas franchise and the authority to construct, operate, maintain, and extend a natural gas distribution plant and system, and granting the right to use the streets, alleys, and other public places within the present or future corporate limits of the Village of Avoca, Nebraska.  The motion was seconded by Lehn.  A vote upon roll call, all ayes, approved the Ordinance.  Proksel also reminded the Board that Black Hills is available to help with fund raiser events.

Returning to the Fire Department – There were questions from the Board to the Fire Department from last month.  The Clerk will check with sheriff office for siren schedule.  Burn permits may be obtained by Marty Brammier, Mike Fischer, Michael Bradbury and Coleton Brammier.  They are looking into the message machine at fire station always being full.

The Library Board met, Kirchhoff was not able to attend.  Game night is set for Friday, March 16 and an Easter Egg Hunt will be held on Saturday, March 31, at the Town Hall.  Jenny Meyer has agreed to be a member of the Library Board, filling the vacancy of Joy Henderson.

Old Business:

Properties/Attorney:

            Weather permitting, the fire department will burn house this week or next.  The rolls of carpet need to be removed.

            From the Attorney, letters will be sent to two property owners for cleanup, still unable to locate property owner and will finalize court procedures for cleanup of other property, two Board members need to meet with homeowner.

            Utility Bills – There were 12 shut off notices mailed and one unpaid may have to work with attorney as house was sold.    

            Bridge work will be on hold until weather permits.

CleanUp Day will be held on Saturday, April 21.

New Business:

            There was no new business to discuss.

From the Clerk:

            The Clerk has completed a community survey and will submit.  Number one concern is funds for street improvement.

            The garbage can disappeared from office location but a new one has been delivered.

Trustee Reports:

            Water/Staack:  Nothing to report.

Sewer/Kirchhoff:  Keene will have USDA assist with inputting reports on computer.

            Finance/Lehn:  Received cd notices from the bank.

            Parks/Moses:  Nothing to report.

            Street/Ehmke:  Needing rock and look into funds for streets.

A motion was made and seconded to approve the payments of the bills for March.  All present board members voted and the following bills will be paid:

            General:  Ehmke - $135; Kirchhoff - $90; Lehn - $90; Staack - $60; Moses - $90; Kirchhoff - $609.49; Windstream - $124.65; US Treasury - $1369.24; Office Depot - $34.05; Ehmke - $11.09

            Sewer:  Keene - $869.54; Kirchhoff - $87.36; GO Bond - $758.42; Tri-State Pumping - $347.88; NE City Utilities - $210; Meeske Ace Hardware - $56.97; Postmaster - $49

            Water:  Keene - $154.980; Kirchhoff - $87.36; Sewer Account - $3496.09; Rural Water Dist. #3 - $1282.00; Water Loan Repay - $2200; NE Department of Revenue - $374.58; NE Public Health Environmental Lab - $15; Postmaster - $49;

            Street:  Ehmke - $199.48; Moses - $625; Meeske Ace Hardware - $26.01; Stutheit Implement Co - $243.26; Triple R Welding - $684.12

Community Improvement: Antes - $55

A motion was made and seconded to adjourn the meeting.  The present board members voted ayes and the meeting were adjourned by Chairman at 7:07 pm.  The next meeting of the Avoca Village Board will be held on Monday, April 9, 2018 at 6:00 pm at the Village office at 609 House Street.  Minutes are submitted by Marilyn Kirchhoff, Village Clerk/Treasurer.

 

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SUMMARY OF MINUTES OF REGULAR MONTHLY MEETING

VILLAGE OF AVOCA BOARD OF TRUSTEES – AVOCA, NE  68307

 

Date:  Monday, February 12, 2018

Present:  Ehmke, Kirchhoff, Lehn, Moses, Staack and Clerk, Kirchhoff

Guest:  Bose

There were five board members present and one guest.  The meeting was brought to order at 6:00 pm by Chairman, Ehmke and reminded all in attendance of the Open Meetings Act posted on the wall.

The Minutes of the January 8, 2108, were submitted for approval.  A motion was made to approve the minutes followed by a second and all present voted ayes.

The Treasurer’s Report was submitted for approval.  A motion was made to approve the Treasurer’s report and all present voted ayes.

Guest/Reports: 

From the Fire Department – The department is waiting for warmer weather to burn house.  The Clerk has asked for better communication between Fire Department and Board of Trustees.

Keene has installed a new thermostat at the chlorine building.

            The Library Board reported the 716 hours recorded by volunteers for 2017 and reported on meetings, fund raisers and an open house.  Plans are in progress for this summer program.  Donations have been very generous and there are 4,500 to 5,000 books available to be checked out.  Computer access is not available at this time.  The Board has asked for use of the WI-FI for their use at the Library.  The Clerk will review the Ordinances and funds distribution with the attorney and accountant.  Henderson has resigned from the Board.  The Easter Egg Hunt is scheduled for Saturday, March 31.

Old Business:

Properties/Attorney:

            Due to cold weather the fire department has not been able to burn the house, but everything is ready.

            From the Attorney, letters will be sent to two property owners for cleanup, still unable to locate property owner and will finalize court procedures for cleanup of other property.

            Utility Bills – There were 13 shut off notices mailed and one remains unpaid at this time.   

            Bridge work will be on hold until weather permits.

1&6 Year Street Hearing:

The prepared plan was reviewed by the Board.  The Board agreed to look into major street repairs and discuss this with JEO.  The resolution was introduced by Ehmke and seconded by Lehn.  A vote by roll call was unanimous that the plans and data as furnished are accepted and adopted by the Village Board of Trustees.

CleanUp Day will be held on Saturday, April 21.

New Business:

            A dog complaint was received and discussed by the Board.  A letter will be sent with a follow up to to be done by the attorney if no action is taken.

            The chlorine building lease was discussed as well as the agreement with the town hall and Rural Water.

From the Clerk:

            The mowing contract was received and signed.

            Repair work is needed on the recycle trailer and a confirmation will be sent to the County for assistance.

            New W4 forms were given to the Trustees for completion.

           

Trustee Reports:

            Water/Staack:  Nothing to report.

Sewer/Kirchhoff:  Nothing to report.

            Finance/Lehn:  Received cd notices from the bank.

            Parks/Moses:  Cleanup was done after the Quack Off, tables still need to be put back.

            Street/Ehmke:  Completed several hours of snow removal and there is a small oil leak.

A motion was made and seconded to approve the payments of the bills for February.  All present board members voted and the following bills will be paid:

            General:  Kirchhoff - $609.49; Windstream - $123.58; Columbus Telegram - $36.87;  Office Depot - $198.38; Southeast Area Clerks Association - $10

            Sewer:  Keene - $1147.88; Kirchhoff - $87.27; GO Bond - $758.42; Tri-State Pumping - $817.88; NE City Utilities - $525; Meeske Ace Hardware - $22.49; Taylor’s Drain & Sewer Service Inc. - $850.50; Metering & Technology Solutions - $464.26

            Water:  Keene - $375.23; Kirchhoff - $87.36; Sewer Account - $3407.14; Rural Water Dist. #3 - $1193.85; Water Loan Repay - $2200; NE Department of Revenue - $368.46; NE Public Health Environmental Lab - $15; Postmaster - $49; Seay - $60; Meeske Hardware - $98.56; Metering & Technology Solutions - $464.26

            Street:  Ehmke - $626.13; Moses - $375; Meeske Ace Hardware - $17.99; Meeske Auto Parts - $57.98; Midwest Farmers COOP - $515.75

Community Improvement: Antes - $110

Library/Sign:  Bose - $42.53; Kirchhoff - $7.38

A motion was made and seconded to adjourn the meeting.  The present board members voted ayes and the meeting were adjourned by Chairman at 7:58 pm.  The next meeting of the Avoca Village Board will be held on Monday, March 12, 2018 at 6:00 pm at the Village office at 609 House Street.  Minutes are submitted by Marilyn Kirchhoff, Village Clerk/Treasurer.

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Date:  Monday, January 8, 2018

Present:  Ehmke, Kirchhoff, Lehn, Moses and Clerk, Kirchhoff

Absent:  Staack

There were four board members present and one absent.  The meeting was brought to order at 6:00 pm by Chairman, Ehmke and reminded all in attendance of the Open Meetings Act posted on the wall.

The Minutes of the December 11, 2017, were submitted for approval.  A motion was made to approve the minutes followed by a second and all present voted ayes.

The Treasurer’s Report was submitted for approval.  A motion was made to approve the Treasurer’s report and all present voted ayes.

Guest/Reports: 

From the Fire Department – The department has not been able to burn house due to cold weather.

Keene worked last week on the sewer plant as it was down but everything running now.  The water has been shut off at the car wash.

            Kirchhoff reported from the Library Board that they will be meeting and having a work day this next week.

Old Business:

Properties/Attorney:

            Due to cold weather the fire department has not been able to burn house, the garage has been cleared out.  Carpet rolls will be hauled away.

            Attorney has sent letter trying to locate owner, phone number not available from son.  Two other properties will have photos taken and sent to attorney for future work.  The Board would like to see more work done on fourth property before closing with court in February.

            Utility Bills – There were 12 shut off notices mailed and four remain unpaid at this time.    

            Bridge information was received and shared with the Board.  Report shows design costs – survey, hydraulics, ADA compliance, bridge spec, bridge foundation, and associated plans for the village to let – is estimated at $12-$15K.  If determined geotech/soil borings are required, additional $5K.  If work is required in the channel an additional $4K is anticipated.  This does not include cost of bridge, estimated at $100K.  The Board will need to do more searching for other options.

            Santa visit was well attended and the Board will host again in 2018.  Possibly have week before Christmas in hopes for larger crowd.  Donations of $60 were received.

New Business:

            Appointments for 2018:

                        A motion was made and seconded to retain the services of Melinda Clarke, CPA.  All present Board members voted ayes.

                        A motion was made and seconded to retain JEO Consulting Group Inc.  All present Board members voted ayes.

                        A motion was made and seconded to appoint Evan B Wickersham from JEO Consulting Group Inc as our Street Superintendent.  All present Board members voted ayes.

                        After discussion and comparing of fees, a motion was made and seconded to retain the services of Jerry Stilmock as Village Attorney.   All present Board members voted ayes.

            Wages:

                        It was decided by the Board to stay with the current Trustee and Chairman Fees as well as the $12 per hour for work done.  The mileage rate of $.54 per mile will remain the same.

                        Keene, Water and Wastewater Operator – A motion was made and seconded to approve a 2 ½% pay increase.  All present Board members voted ayes.

                        Kirchhoff, Village Clerk/Treasurer and Utility Clerk – A motion was made and seconded to approve a 2 ½% pay increase.  All present Board members voted ayes.

            Sealed bids for Mowing and Snow Removal:

                        Two bids were received and reviewed.  A motion was made and seconded, based on information received, the mowing contract be granted to Hoss’s Lawn Care as he has the previous experience working with the Village and is locally located versus the out of state address and his bid showed amount would not change if granted for four years.  All present Board members voted ayes.

                        Only one bid for snow removal was received.  A motion was made and seconded to accept the bid received.  Three Board voted ayes, one abstained and one was absent.

            Clean Up Day for 2018.  The Clerk will look into rates for 3 roll offs for April 21 or April 14 as the second choice.  McDonald will be contacted for appliances.

Trustee Reports:

            Water/Staack:  Absent

Sewer/Kirchhoff:  Nothing to report.

            Finance/Lehn:  Nothing to report.

            Parks/Moses:  Nothing to report.

            Street/Ehmke:  Nothing to report. 

A motion was made and seconded to approve the payments of the bills for January.  All present board members voted and the following bills will be paid:

            General:  Kirchhoff - $583.97; Windstream - $124.79; Columbus Telegram - $36.53;  One-Call Concepts - $1.14; Office Depot - $278.88; Papillion Sanitation - $152.16

            Sewer:  Keene - $827.85; Kirchhoff - $85.16; GO Bond - $758.42; Midwest Laboratories - $151; Meeske Ace Hardware - $89.55; Postmaster - $73.50; Taylor’s Drain & Sewer Service Inc. - $1095; Municipal Services & Supply - $383.79

            Water:  Keene - $151.22; Kirchhoff - $85.14; Sewer Account - $3245.65; Rural Water Dist. #3 - $1357.25; Water Loan Repay - $2200; NE Department of Revenue - $353.98; NE Public Health Environmental Lab - $15; Postmaster - $24.50; Ehmke - $9.23; NE Rural Water Association - $100; Seay - $60

            Street:  Ehmke - $310.30; Moses - $11.09; Lehn - $33.25; Meeske Ace Hardware - $8.27; Wessels Trucking - $310.84; JEO Consulting Group Inc. - $600; Hauschild Construction - $990

Community Improvement: Antes - $55; Kirchhoff - $128.49; Donation Received - $60

Library/Sign:  Bose - $342.12

A motion was made and seconded to adjourn the meeting.  The present board members voted ayes and the meeting were adjourned by Chairman at 7:35 pm.  The next meeting of the Avoca Village Board will be held onMonday, February 12, 2018 at 6:00 pm at the Village office at 609 House Street.  Minutes are submitted by Marilyn Kirchhoff, Village Clerk/Treasurer.

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SUMMARY OF MINUTES OF REGULAR MONTHLY MEETING

VILLAGE OF AVOCA BOARD OF TRUSTEES – AVOCA, NE  68307

Date:  December 11, 2017

Present:  Ehmke, Kirchhoff, Lehn, Moses, Staack and Clerk, Kirchhoff

Guest:  Brammier, Clark, Lowman, Rydel and Keene

There were five board members and five guests were present.  The meeting was brought to order at 6:00 pm by Chairman, Ehmke and reminded all in attendance of the Open Meetings Act posted on the wall.

The Minutes of the November 13, 2017, were submitted for approval.  A motion was made to approve the minutes followed by a second and all present voted ayes.

The Treasurer’s Report was submitted for approval.  A motion was made to approve the Treasurer’s report and all present voted ayes.

Guest/Reports: 

From the Fire Department – Paperwork has been completed, just waiting for a date that works for both Avoca and Weeping Water departments to burn house.  The garage is full of carpet rolls and will need to be removed before able to burn.

Keene is working on locating correct turn off and will call in a plumber to run a tracer on the line.  He is also working at the plant to get the amps running slower.

            Kirchhoff reported from the Library Board that they will be having a work day in January to get all the books properly tagged, over 1,000 adult non-fiction books are available.

            Lowman would like to have the alley rocked correctly and public not to drive on his property.  Ehmke will work on the alley.

            Rydel was present to discuss the upcoming opening of the Down Home Saloon.  There will be a preopening and open to the public on Wednesday, December 20.  She will be setting up a beer garden during the Quack-Off, possibly on the north side of her building.  A motion was made to approve the open containers in Tefft Park on Saturday, January 27, 2018, from 8:00 am to 10:00 pm for the Quack-Off.  The motion was seconded and all Board members voted ayes.  A bulletin board will be available for public posting.

Old Business:

Properties:  Incontro property is ready for burning.

The Clerk is still working with the Attorney on problems.  One property was cleaned up.

            Utility Bills – There were 11 shut off notices mailed and all have been paid except for one which will be paid this week after pay day. 

New Business:

            The meeting schedule for 2018 was presented.       

Clerk Questions or Correspondence:

            Reminded election for 2018, Trustees must apply by August 1 to run.

Miscellaneous:

            Snow removal will be put up for bids as well as mowing contract.

Trustee Reports:

            Water/Staack:  Nothing to report.

Sewer/Kirchhoff:  Nothing to report.

            Finance/Lehn:  Nothing to report.

            Parks/Moses:  He is currently working on the door for tractor shed.

            Street/Ehmke:  Groleau helped with putting up Christmas lights.  The tractor is ready for snow.

A motion was made and seconded to approve the payments of the bills for December.  All present board members voted and the following bills will be paid:

            General:  Ehmke - $135; Kirchhoff - $90; Lehn - $90; Staack - $90; Moses - $90; Kirchhoff - $627.37; Windstream - $126.36; Columbus Telegram - $32.58;  One-Call Concepts - $1.14; US Treasury - $1287.14; Precision Well Service - $430; Office Depot - $48.80; School Dist #27 - $300

            Sewer:  Keene - $827.85; Kirchhoff - $85.14; GO Bond - $758.42; Tri-State Pumping - $470; USA BlueBook - $247.09; Kreifels Electric LLC - $147.15; Meeske Ace Hardware - $72.96

            Water:  Keene - $151.22; Kirchhoff - $85.15; Sewer Account - $3063.07; Rural Water Dist #3 - $1056.25; Water Loan Repay - $2200; NE Department of Revenue - $340.52; NE Public Health Environmental Lab - $15; Postmaster - $49

            Street:  Ehmke - $160.69; Moses - $55.41; Groleau - $30; Martin Marietta - $253.97; Meeske Auto Parts - $3.99; Meeske Ace Hardware - $139.42

Community Improvement: Antes - $55

A motion was made and seconded to adjourn the meeting.  The present board members voted ayes and the meeting were adjourned by Chairman at 7:17 pm.  The next meeting of the Avoca Village Board will be held onMonday, January 8, 2018 at 6:00 pm at the Village office at 609 House Street.  Minutes are submitted by Marilyn Kirchhoff, Village Clerk/Treasurer.

 
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SUMMARY OF MINUTES OF REGULAR MONTHLY MEETING

VILLAGE OF AVOCA BOARD OF TRUSTEES – AVOCA, NE  68307

Date:  Monday, November 13, 2017

Present:  Ehmke, Kirchhoff, Lehn, Moses, Staack and Clerk, Kirchhoff

Guest:  Lehn

There were five board members and one guest was present.  The meeting was brought to order at 6:00 pm by Chairman, Ehmke and reminded all in attendance of the Open Meetings Act posted on the wall.

The Minutes of the October 9, 2017, were submitted for approval.  A motion was made to approve the minutes followed by a second and all present voted ayes.

The Treasurer’s Report was submitted for approval.  A motion was made to approve the Treasurer’s report and all present voted ayes.

Guest/Reports: 

From the Fire Department - New paperwork was submitted to the fire marshal office for burning of Incontro house.  The fire department will not be having the soup dinner and Santa’s visit this year.

            After discussion, it was decided that the Board would be hosting Santa Claus this year.  It will be held at the Town Hall on Saturday, December 23, 2017.  Santa will arrive by fire truck and will be visiting with kids from 1:00 – 2:30 pm.  There will be cookies and other goodies provided by the Board.  Donations will be accepted to help with the cost.  There will be no drawings for gifts or raffle sales for turkeys and hams.

            Kirchhoff reported from the Library Board that they helped with the Halloween party.  They felt their taco dinner was success and thank everyone who attended.  The Library will NOT be open on Saturday, December 23.  A work day is in the plans for January to get books posted and out on the shelves.

            Harms with Viaero Wireless was not present.

Old Business:

Properties:  Incontro property is ready for burning.

The Clerk visited with the Attorney and discussed several properties for cleaning up and the burn request for Incontro property.  Also discussed was the current way shut off notices are being sent out for utility bills.  He felt there is no need to make another contact with the resident after the notice is sent and that the Village may shut off without additional contacting.  Payments should be made to the bank or at the office and not to the person shutting off water.  The attendance of Trustees is covered under state regulations, action may be taken if missed five consecutive meetings.

            Utility Bills – There were 8 shut off notices mailed.  One has been shut off, 1 continues to be off, working on one and the rest were paid.

Additional work was done at the fire reservoir.  Parts were ordered and then discovered the problem was with the wiring.   

New Business:

            Street Superintendent Certification was completed.  The Clerk is working with JEO for the Street Budget.  It was discussed to add House Street between the bridge and 132nd Street on the One Year Plan.  Speeding on Garfield Street was also discussed.  Verification will be needed and handicap/no parking area marked by the park.

            Candidate Filing for 2018 – Three positions.  Incumbents have until July 15 and any others till August 1, 2018.

Clerk Questions or Correspondence:

            A letter from TEAM for meeting was read – no interest by Board.

Miscellaneous:

            The Clerk will verify $5000 motor with Keene.

            Lehn attended the Risk Assessment meeting on October 28 and reported their discussions of the different areas covered such as tornados, chlorine leaks, etc.

Trustee Reports:

            Water/Staack:  Nothing to report.

Sewer/Kirchhoff:  Nothing to report.

            Finance/Lehn:  Nothing to report.

            Parks/Moses:  Park restrooms are off and winterized.

            Street/Ehmke:  Chains have been put on the tractor.  Lights will be put up Thanksgiving weekend.  Generator was checked by Keene.

A motion was made and seconded to approve the payments of the bills for November.  All present board members voted and the following bills will be paid:

            General:  Kirchhoff - $583.93; Moses - $127.45; Windstream - $123308; Columbus Telegram - $30.55; One-Call Concepts - $5.31; Office Depot - $267.87

            Sewer:  Keene - $827.86; Kirchhoff - $85.15; GO Bond - $758.42; Tri-State Pumping - $25; Postmaster - $49

            Water:  Keene - $151.21; Kirchhoff - $85.15; Sewer Account - $3113.07; Rural Water Dist #3 - $1187.40; Water Loan Repay - $2200; NE Department of Revenue - $356.61; NE Public Health Environmental Lab - $22; Ehmke - $60.96; Kerns Excavating Comp - $848.10

            Street:  Ehmke - $227.18; Stutheit Implement Co - $263.55; Meeske Ace Hardware - $89.06; Moses - $38.78

Community Improvement: Antes - $55

Security Deposit:  Longman -$100

Library/Sign:  Bose - $57.99

A motion was made and seconded to adjourn the meeting.  The present board members voted ayes and the meeting were adjourned by Chairman at 7:47 pm.  The next meeting of the Avoca Village Board will be held onMonday, December 11, 2017 at 6:00 pm at the Village office at 609 House Street.  Minutes are submitted by Marilyn Kirchhoff, Village Clerk/Treasurer.

 

SUMMARY OF MINUTES OF REGULAR MONTHLY MEETING

VILLAGE OF AVOCA BOARD OF TRUSTEES – AVOCA, NE  68307

Date:  Monday, October 9, 2017

Present:  Ehmke, Kirchhoff, Lehn, Moses, Staack and Clerk, Kirchhoff

Guest:  Diaz, Groathouse and Kreifels

There were five board members and three guests were present.  The meeting was brought to order at 6:00 pm by Chairman, Ehmke and reminded all in attendance of the Open Meetings Act posted on the wall.

The Minutes of the September 11, 2017, were submitted for approval.  A motion was made to approve the minutes followed by a second and all present voted ayes.  A motion was made to approve the minutes of the Budget Hearing held on September 18, 2017.  The motion was seconded and all present voted ayes.

The Treasurer’s Report was submitted for approval.  A motion was made to approve the Treasurer’s report and all present voted ayes.

Guest/Reports

From the Fire Department - The paperwork was submitted to the fire marshal office for burning of Incontro house, however, upon checking a new form will need to be completed.  The Clerk will work with the Attorney to get this completed.

Kirchhoff reported from the Library Board that they will be holding a fund raiser at noon on October 15, from 11:00 – 1:30pm, serving lunch.  The Library will be open for tours.  The Library Board will be assisting with the Halloween Party on Tuesday, October 31, and treats will be handed out at the Library.

Rydel was not present to discuss progress of Saloon.  Liquor Commissions had a question regarding license and information was given to her.

Suspended Meeting for Guests:

Two visitors were present to hear what is going on.  Kreifels was present to discuss the bridge, and there was nothing to report, she will be stepping down from this project. 

Return to Regular Meeting

Old Business:

Properties:  Incontro property is ready for burning.

The Clerk did not receive information from Attorney regarding the previous problems that were submitted to him.  The Clerk will visit with Attorney regarding burning, previous problem properties, Trustee attendance and utility billing. 

            Utility Bills – There were 7 shut off notices mailed.  One has been shut off, 4 paid and working on other two.

The fire reservoir leak has been repaired.  The Board discussed lowering the ceiling and adding insulation or using heat tape and repair the automatic pump. 

The picnic tables have been repaired and a couple will be put away for winter storage.

Other property was discussed and the Clerk will discuss this with Attorney as well.

New Business:

            Some areas have trees growing in the culverts that will be cut out.

            It was brought to the attention of the Board that a few people were concerned regarding the Village paying for the removal of a tree.  This was removed by Village personnel as it was in the easement of the Village property. 

           

Miscellaneous:

Hoback is willing to help with adding door to tractor shed and ceiling work if needed.  Tin will be added to the west end of the tractor shed.

           

Trustee Reports:

            Water/Staack:  Nothing to report.

Sewer/Kirchhoff:  Nothing to report.

            Finance/Lehn:  Nothing to report.

            Parks/Moses:  Will be shutting off park restrooms for the winter.

            Street/Ehmke:  Will check on having concrete hauled when property burned.  Pulling out everything on side of building and put in grass. 

A motion was made and seconded to approve the payments of the bills for October.  All present board members voted and the following bills will be paid:

            General:  Kirchhoff - $583.97; Moses - $205.02; Windstream - $123.08; Columbus Telegram - $109.58; Hemje Plumbing & Heating Inc - $126.55; Papillion Sanitation - $152.16;  Hauschild - $1015; Office Depot - $8.42

            Sewer:  Keene - $827.86; Kirchhoff - $85.14; GO Bond - $758.42; Midwest Laboratories - $171; Meeske Ace Hardware - $36.36

            Water:  Keene - $151.21; Kirchhoff - $85.15; Sewer Account - $3035.46; Rural Water Dist #3 - $1391.65; Water Loan Repay - $2200; NE Department of Revenue - $333.23; NE Public Health Environmental Lab - $15; Postmaster - $49; Filing Fees - $50; Ehmke - $31.39

            Street:  Ehmke - $132.99; Meeske Auto Parts - $132.54; Stutheit Implement Co - $1550.67; Meeske Ace Hardware - $45.24; Dave Ortlieb - $592.99

Community Improvement: Antes - $55

KENO:  AKC Pet Disaster Relief - $50

A motion was made and seconded to adjourn the meeting.  The present board members voted ayes and the meeting were adjourned by Chairman at 7:16 pm.  The next meeting of the Avoca Village Board will be held onMonday, November 13, 2017 at 6:00 pm at the Village office at 609 House Street.  Minutes are submitted by Marilyn Kirchhoff, Village Clerk/Treasurer.

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From the Avoca Board of Trustees:

Reminder: Motorized vehicles are NOT allowed in Tefft park!!

The Fire Department recently had a scare with children driving a 4-wheeler and another on a mini bike.  Parents PLEASE be aware of where your children are and what they are doing.  This could have had a tragic ending.  Additionally, motorized vehicles ARE NOT allowed in the park.  Children under the legal driving age should not be driving these vehicles on the streets.

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Cass County Recycle Trailer

For the past years Avoca has been fortunate to have a recycle trailer in the Village for all Cass County residents.  These trailers were purchased with grant money for the County.  We want to keep the trailer here. 

Your help is needed!  Garbage is being placed in the recycle trailer bins. If this continues, we may lose the trailer.  See the list below for items that are allowed. If you see someone putting items not allowed in the trailer, please report it to the Village Office so it can be addressed.

Recycle Trailer1