217 Tefft St, Avoca, NE 68307
(402) 275-3757

Village Clerk: Marilyn Kirchhoff
 
 
 

SUMMARY OF MINUTES OF REGULAR MONTHLY MEETING

VILLAGE OF AVOCA BOARD OF TRUSTEES – AVOCA, NE  68307

Date:  Monday, November 13, 2017

Present:  Ehmke, Kirchhoff, Lehn, Moses, Staack and Clerk, Kirchhoff

Guest:  Lehn

There were five board members and one guest was present.  The meeting was brought to order at 6:00 pm by Chairman, Ehmke and reminded all in attendance of the Open Meetings Act posted on the wall.

The Minutes of the October 9, 2017, were submitted for approval.  A motion was made to approve the minutes followed by a second and all present voted ayes.

The Treasurer’s Report was submitted for approval.  A motion was made to approve the Treasurer’s report and all present voted ayes.

Guest/Reports: 

From the Fire Department - New paperwork was submitted to the fire marshal office for burning of Incontro house.  The fire department will not be having the soup dinner and Santa’s visit this year.

            After discussion, it was decided that the Board would be hosting Santa Claus this year.  It will be held at the Town Hall on Saturday, December 23, 2017.  Santa will arrive by fire truck and will be visiting with kids from 1:00 – 2:30 pm.  There will be cookies and other goodies provided by the Board.  Donations will be accepted to help with the cost.  There will be no drawings for gifts or raffle sales for turkeys and hams.

            Kirchhoff reported from the Library Board that they helped with the Halloween party.  They felt their taco dinner was success and thank everyone who attended.  The Library will NOT be open on Saturday, December 23.  A work day is in the plans for January to get books posted and out on the shelves.

            Harms with Viaero Wireless was not present.

Old Business:

Properties:  Incontro property is ready for burning.

The Clerk visited with the Attorney and discussed several properties for cleaning up and the burn request for Incontro property.  Also discussed was the current way shut off notices are being sent out for utility bills.  He felt there is no need to make another contact with the resident after the notice is sent and that the Village may shut off without additional contacting.  Payments should be made to the bank or at the office and not to the person shutting off water.  The attendance of Trustees is covered under state regulations, action may be taken if missed five consecutive meetings.

            Utility Bills – There were 8 shut off notices mailed.  One has been shut off, 1 continues to be off, working on one and the rest were paid.

Additional work was done at the fire reservoir.  Parts were ordered and then discovered the problem was with the wiring.   

New Business:

            Street Superintendent Certification was completed.  The Clerk is working with JEO for the Street Budget.  It was discussed to add House Street between the bridge and 132nd Street on the One Year Plan.  Speeding on Garfield Street was also discussed.  Verification will be needed and handicap/no parking area marked by the park.

            Candidate Filing for 2018 – Three positions.  Incumbents have until July 15 and any others till August 1, 2018.

Clerk Questions or Correspondence:

            A letter from TEAM for meeting was read – no interest by Board.

Miscellaneous:

            The Clerk will verify $5000 motor with Keene.

            Lehn attended the Risk Assessment meeting on October 28 and reported their discussions of the different areas covered such as tornados, chlorine leaks, etc.

Trustee Reports:

            Water/Staack:  Nothing to report.

Sewer/Kirchhoff:  Nothing to report.

            Finance/Lehn:  Nothing to report.

            Parks/Moses:  Park restrooms are off and winterized.

            Street/Ehmke:  Chains have been put on the tractor.  Lights will be put up Thanksgiving weekend.  Generator was checked by Keene.

A motion was made and seconded to approve the payments of the bills for November.  All present board members voted and the following bills will be paid:

            General:  Kirchhoff - $583.93; Moses - $127.45; Windstream - $123308; Columbus Telegram - $30.55; One-Call Concepts - $5.31; Office Depot - $267.87

            Sewer:  Keene - $827.86; Kirchhoff - $85.15; GO Bond - $758.42; Tri-State Pumping - $25; Postmaster - $49

            Water:  Keene - $151.21; Kirchhoff - $85.15; Sewer Account - $3113.07; Rural Water Dist #3 - $1187.40; Water Loan Repay - $2200; NE Department of Revenue - $356.61; NE Public Health Environmental Lab - $22; Ehmke - $60.96; Kerns Excavating Comp - $848.10

            Street:  Ehmke - $227.18; Stutheit Implement Co - $263.55; Meeske Ace Hardware - $89.06; Moses - $38.78

Community Improvement: Antes - $55

Security Deposit:  Longman -$100

Library/Sign:  Bose - $57.99

A motion was made and seconded to adjourn the meeting.  The present board members voted ayes and the meeting were adjourned by Chairman at 7:47 pm.  The next meeting of the Avoca Village Board will be held onMonday, December 11, 2017 at 6:00 pm at the Village office at 609 House Street.  Minutes are submitted by Marilyn Kirchhoff, Village Clerk/Treasurer.

 

SUMMARY OF MINUTES OF REGULAR MONTHLY MEETING

VILLAGE OF AVOCA BOARD OF TRUSTEES – AVOCA, NE  68307

Date:  Monday, October 9, 2017

Present:  Ehmke, Kirchhoff, Lehn, Moses, Staack and Clerk, Kirchhoff

Guest:  Diaz, Groathouse and Kreifels

There were five board members and three guests were present.  The meeting was brought to order at 6:00 pm by Chairman, Ehmke and reminded all in attendance of the Open Meetings Act posted on the wall.

The Minutes of the September 11, 2017, were submitted for approval.  A motion was made to approve the minutes followed by a second and all present voted ayes.  A motion was made to approve the minutes of the Budget Hearing held on September 18, 2017.  The motion was seconded and all present voted ayes.

The Treasurer’s Report was submitted for approval.  A motion was made to approve the Treasurer’s report and all present voted ayes.

Guest/Reports

From the Fire Department - The paperwork was submitted to the fire marshal office for burning of Incontro house, however, upon checking a new form will need to be completed.  The Clerk will work with the Attorney to get this completed.

Kirchhoff reported from the Library Board that they will be holding a fund raiser at noon on October 15, from 11:00 – 1:30pm, serving lunch.  The Library will be open for tours.  The Library Board will be assisting with the Halloween Party on Tuesday, October 31, and treats will be handed out at the Library.

Rydel was not present to discuss progress of Saloon.  Liquor Commissions had a question regarding license and information was given to her.

Suspended Meeting for Guests:

Two visitors were present to hear what is going on.  Kreifels was present to discuss the bridge, and there was nothing to report, she will be stepping down from this project. 

Return to Regular Meeting

Old Business:

Properties:  Incontro property is ready for burning.

The Clerk did not receive information from Attorney regarding the previous problems that were submitted to him.  The Clerk will visit with Attorney regarding burning, previous problem properties, Trustee attendance and utility billing. 

            Utility Bills – There were 7 shut off notices mailed.  One has been shut off, 4 paid and working on other two.

The fire reservoir leak has been repaired.  The Board discussed lowering the ceiling and adding insulation or using heat tape and repair the automatic pump. 

The picnic tables have been repaired and a couple will be put away for winter storage.

Other property was discussed and the Clerk will discuss this with Attorney as well.

New Business:

            Some areas have trees growing in the culverts that will be cut out.

            It was brought to the attention of the Board that a few people were concerned regarding the Village paying for the removal of a tree.  This was removed by Village personnel as it was in the easement of the Village property. 

           

Miscellaneous:

Hoback is willing to help with adding door to tractor shed and ceiling work if needed.  Tin will be added to the west end of the tractor shed.

           

Trustee Reports:

            Water/Staack:  Nothing to report.

Sewer/Kirchhoff:  Nothing to report.

            Finance/Lehn:  Nothing to report.

            Parks/Moses:  Will be shutting off park restrooms for the winter.

            Street/Ehmke:  Will check on having concrete hauled when property burned.  Pulling out everything on side of building and put in grass. 

A motion was made and seconded to approve the payments of the bills for October.  All present board members voted and the following bills will be paid:

            General:  Kirchhoff - $583.97; Moses - $205.02; Windstream - $123.08; Columbus Telegram - $109.58; Hemje Plumbing & Heating Inc - $126.55; Papillion Sanitation - $152.16;  Hauschild - $1015; Office Depot - $8.42

            Sewer:  Keene - $827.86; Kirchhoff - $85.14; GO Bond - $758.42; Midwest Laboratories - $171; Meeske Ace Hardware - $36.36

            Water:  Keene - $151.21; Kirchhoff - $85.15; Sewer Account - $3035.46; Rural Water Dist #3 - $1391.65; Water Loan Repay - $2200; NE Department of Revenue - $333.23; NE Public Health Environmental Lab - $15; Postmaster - $49; Filing Fees - $50; Ehmke - $31.39

            Street:  Ehmke - $132.99; Meeske Auto Parts - $132.54; Stutheit Implement Co - $1550.67; Meeske Ace Hardware - $45.24; Dave Ortlieb - $592.99

Community Improvement: Antes - $55

KENO:  AKC Pet Disaster Relief - $50

A motion was made and seconded to adjourn the meeting.  The present board members voted ayes and the meeting were adjourned by Chairman at 7:16 pm.  The next meeting of the Avoca Village Board will be held onMonday, November 13, 2017 at 6:00 pm at the Village office at 609 House Street.  Minutes are submitted by Marilyn Kirchhoff, Village Clerk/Treasurer.

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From the Avoca Board of Trustees:

Reminder: Motorized vehicles are NOT allowed in Tefft park!!

The Fire Department recently had a scare with children driving a 4-wheeler and another on a mini bike.  Parents PLEASE be aware of where your children are and what they are doing.  This could have had a tragic ending.  Additionally, motorized vehicles ARE NOT allowed in the park.  Children under the legal driving age should not be driving these vehicles on the streets.

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Cass County Recycle Trailer

For the past years Avoca has been fortunate to have a recycle trailer in the Village for all Cass County residents.  These trailers were purchased with grant money for the County.  We want to keep the trailer here. 

Your help is needed!  Garbage is being placed in the recycle trailer bins. If this continues, we may lose the trailer.  See the list below for items that are allowed. If you see someone putting items not allowed in the trailer, please report it to the Village Office so it can be addressed.

Recycle Trailer1